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All Journal Insyst : Journal of Intelligent System and Computation
Hutapea, Reinaldy
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Computer Science & IT

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Journal : Insyst : Journal of Intelligent System and Computation

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Automated Data Extraction from Aircraft Fuel Invoices Using PaddleOCR Hutapea, Reinaldy; Harwanto, Vanessa; Situmeang, Samuel
Intelligent System and Computation Vol 7 No 1 (2025): INSYST: Journal of Intelligent System and Computation
Publisher : Institut Sains dan Teknologi Terpadu Surabaya (d/h Sekolah Tinggi Teknik Surabaya)

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.52985/insyst.v7i1.427

Abstract

This study presents an automated data extraction system for aircraft fuel invoice documents using PaddleOCR, a deep learning-based optical character recognition (OCR) technology. The system is designed to address the challenges of extracting information from complex and unstructured document formats, which traditionally require extensive manual processing. To enhance performance, the system incorporates image pre-processing techniques and artificial intelligence-based validation methods, ensuring higher accuracy in recognizing aviation-specific details such as flight identifiers and fuel data. Evaluation of the system demonstrates notable improvements in both time efficiency and accuracy. On average, documents can be processed in under 60 seconds with high recognition rates for clean, standard-quality inputs. While performance decreases with noisy or small-text documents, results indicate that accuracy can be further improved through deep learning-based denoising and training with aviation-specific datasets. The system also proves scalable, successfully handling up to 640 documents without compromising performance, suggesting its feasibility for large-scale industrial deployment. Beyond technical efficiency, the system delivers tangible economic benefits by reducing operational costs, minimizing transaction discrepancies, and enabling staff to focus on higher-value strategic tasks. Furthermore, it establishes a foundation for future enhancements, including integration with ERP systems, multilingual OCR support, and handwriting recognition. Overall, this research highlights the potential of PaddleOCR-based automation to significantly transform document management in the aviation industry and offers promising opportunities for adoption across other data-intensive sectors.
Co-Authors Harwanto, Vanessa Situmeang, Samuel