Development of a Web-Based Document Archiving System for Local Government Using Laravel: A Software Engineering Approach

Abdullah Ardi (Department of Informatics Engineering, Politeknik Hasnur, Indonesia)
Adina Apriyani (Department of Business Administration, Digital Business, Politeknik Negeri Banjarmasin, Indonesia)
Memed Saputra (Department of Informatics, Faculty of Engineering, Universitas Primagraha, Indonesia)
Mega Wahyu Rhamadani (Department of Informatics Engineering, Sekolah Tinggi Teknologi Pekerjaan Umum, Indonesia)

Journal of Renewable Energy and Smart Device
Vol. 4 No. 1 August 2026

Most local government digitization efforts fail to address workflow inefficiencies and lack structured governance mechanisms, limiting their operational impact. This study presents a governance-oriented web-based document archiving system built with Laravel MVC and Agile (Scrum), implemented at BKAD Kabupaten Kapuas. The key novelty lies in integrating role-based access control (RBAC), audit trails, and structured metadata management as core architectural elements  systematically restructuring document workflows rather than merely digitizing existing processes. Evaluation through functional testing, performance comparison, and user satisfaction analysis confirmed substantial operational improvements, including dramatic reductions in retrieval time and error rates, alongside near-perfect data completeness. User satisfaction consistently exceeded 4.3/5.0 across all dimensions, validating system usability across varying levels of digital literacy. The modular open-source architecture provides a replicable model for similar institutions, with direct implications for scalable and accountable e-government transformation.