Utomo, Catur Priyo
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Managing the Digitalization of Academic and Student Services in Higher Education: A Qualitative Case Study Utomo, Catur Priyo; Syahidul Haq, Mohammad; Khamidi, Amrozi
Educational Leadership and Management Journal Vol. 4 No. 1 (2026): in progress
Publisher : FKIP Universitas Jambi

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22437/element.v4i1.54951

Abstract

This study examines the digitalization of academic and student services in higher education to improve service efficiency, accessibility, and governance. Previous studies have mainly focused on technology adoption, system evaluation, or service quality separately, while limited research has explored digitalization as an integrated managerial process at the faculty level. This study aims to analyze the implementation of service digitalization at the Faculty of Education, Universitas Negeri Surabaya, identify supporting and inhibiting factors, and formulate an integrated implementation model. This study employed a qualitative case study approach. Data were collected through interviews, observations, and documentation involving faculty leaders, administrative staff, and system developers, and analyzed using thematic analysis. The findings show that service digitalization is influenced by needs-based planning, policy support, human resource readiness, infrastructure, and adaptive system development. Digitalization improved service efficiency, accessibility, and administrative organization, although challenges remain in digital competencies, coordination, system integration, and technical maintenance. The study proposes a cyclical implementation model consisting of planning, organizing, implementation, and continuous evaluation. The study contributes theoretically to implementation management and e-service studies in higher education digital transformation and provides practical guidance for managing digital services in a systematic and sustainable manner.