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All Journal Jurnal Ilmu Ekonomi dan Bisnis
Cut Hidayati Maulina Harmila
Universitas Negeri Medan (UNIMED)
Economics, Econometrics & Finance

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Analisis Filing System Berdasarkan Tanggal Dalam Efektivitas Pengelolaan Arsip Pada Kantor Desa Medan Estate Ratu Vinda Yulia; Mawar Ismawati; Erika Sitohang; Cut Hidayati Maulina Harmila; Riska Ayuni
Jurnal Ilmu Ekonomi dan Bisnis Vol 4 No 1 (2026): April, Jurnal Ilmu Ekonomi dan Bisnis
Publisher : Perkumpulan Konsultan Manajemen Pendidikan Indonesia (PKMPI)

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.65510/jieb.v4i1.396

Abstract

This study aimed to analyze the implementation of a date-based filing system in archive management at Medan Estate Village Office, Percut Sei Tuan District, Deli Serdang Regency. The study used a qualitative approach with a descriptive method. Data were obtained through interviews and observations of the processes of creating, recording, storing, and retrieving correspondence and archives. The results showed that Medan Estate Village Office had implemented a filing system based on months and dates, supported by classification codes and an outgoing correspondence agenda book. The system had provided a simple and organized storage pattern, but it had not fully supported efficient archive retrieval. Several problems were identified, including differences between the date stated on incoming correspondence and the date of receipt, delays in returning files after use, and limited indexing information for archives from previous leadership periods. Improving archive management required consistent procedures for recording dates, more detailed indexing, control over the location of files, and digital support through document scanning and an archive retrieval application. Therefore, a date-based filing system could support more effective archive management when it was accompanied by consistent recording, file control, and adequate digital support
Co-Authors Erika Sitohang Mawar Ismawati Ratu Vinda Yulia Riska Ayuni