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Seelakate, Pimphot
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Library & Information Science

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Records and archives legislation in Vietnam Ha Minh Minh, Duc; Seelakate, Pimphot
Record and Library Journal Vol. 10 No. 2 (2024): December
Publisher : D3 Perpustakaan Fakultas Vokasi Universitas Airlangga

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.20473/rlj.V10-I2.2024.358-373

Abstract

Background of the study: This paper consists of two parts. The first part provides the background of recordkeeping legislation in Vietnam. The second part discusses the current status of recordkeeping legislation in Vietnam. Purpose: This research aims to examine the elements of existing records and archives legislation in Vietnam by applying the ICA Guidelines: Principle for Archives and Records Legislation (2004) as a framework to analyse a crucial insight of the laws’ element. Method: The research type is a qualitative research that involves non-numerical data which is literature to gather an in-depth understanding of a case study of a specific country. Findings: The findings indicate that some elements are mandated in the existing laws such as definition of records and archives, scope of the legislation, establishment, responsibilities, and structure of the archival institution, advisory body, reporting responsibility, national archival coordination, records management, disposal, transfer of archives, access, and preservation whereas inalienability and imprescriptibly of public records and archives, acquiring records from the private sector, and sanctions are elements that can be revised in the future. Conclusion: To develop the recordkeeping legislation in Vietnam, it is suggested that (1) the laws should distinguish the terms of document, records, and archives to avoid misunderstanding and confusion for recordkeeping practices, (2) they should add more texts on managing electronic public records of government agencies, and (3) they should be coherent to Law on Access to Information 2016 to provide access to the citizens.
Strengthening records management in higher education: A case of University Library practices in the Philippines Palcullo, Vince Ervin V.; Seelakate, Pimphot
Record and Library Journal Vol. 11 No. 2 (2025): December
Publisher : D3 Perpustakaan Fakultas Vokasi Universitas Airlangga

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.20473/rlj.V11-I2.2025.271-282

Abstract

Background of the study: The University Libraries is an academic library from University A, one of the oldest private universities or Higher Education Institutions in the Philippines, located in the Western Visayas region. It collects and preserves the organizational memory and evidence by keeping university records. Purpose: This research aims to examine the records management program at a specific university library in the Philippines that adheres to ISO 9001:2015 – Quality Management Systems. This highlights the importance of preserving records in university libraries to guarantee that the library’s activities are adequately documented for historical, administrative, archival, and legal purposes. Method: This qualitative research uses a literature review and observation to gather an in-depth understanding of a case study of the university library, and uses the records life cycle and PEST analysis as a framework to examine the case. Findings: Although the University Library adheres to ISO 9001:2015, the research shows that examining its background, applying PEST analysis to its environment, and analyzing its functions and organizational culture help researchers identify the current challenges it faces and inform the development of its records management program. Conclusion: It is critical for the University to successfully establish an effective records management system as this will positively impact all departments and offices, particularly the University Library. Therefore, developing a records management manual would greatly benefit the organization as a whole. This manual should include policies and procedures and define the roles and responsibilities of those involved.
Legislation and electronic records management in the Thai Public Sector: Challenges and opportunities in the digital age Seelakate, Pimphot
Record and Library Journal Vol. 11 No. 2 (2025): December
Publisher : D3 Perpustakaan Fakultas Vokasi Universitas Airlangga

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.20473/rlj.V11-I2.2025.330-342

Abstract

Background of the study: The Thai public sector requires a legal infrastructure to set the legislative framework governing records and archives management in the Digital Age. Purpose: This research examines Thailand’s current legislation on records and archives management, highlighting its role in addressing issues and gaps in e-records management in the Digital Age. Method: This research follows a qualitative approach, with the purpose of this methodology to gather insights into the legal framework surrounding electronic records management within the Thai public sector. Findings: The results highlight four key issues: 1) the legislation defines different key terms related to information, records, and archives, providing an overlapped framework, 2) It still needs further code of practice for e-records management, 3) the lack of comprehensive guidelines or procedures for records and archives management creates a gap to help standardize and improve records management practices across the public sector, and 4) the effectiveness of legal enforcement is hindered by a lack of public awareness and understanding of records management laws. Conclusion: This research is pioneering in that it addresses electronic records management in the Thai public sector from a records-and-archives management perspective. The findings have the potential to contribute to improving the regulatory framework that governs e-records management in government agencies. This, in turn, will help ensure the preservation of electronic records for future generations in the Digital Age.
Co-Authors Ha Minh Minh, Duc Palcullo, Vince Ervin V.