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All Journal Jurnal Indonesia : Manajemen Informatika dan Komunikasi
Zakaria, Muhammad Aldodo
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Computer Science & IT Languange, Linguistic, Communication & Media Library & Information Science

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Implementasi Pengelolaan Arsip melalui Kegiatan Pengawasan Internal Kearsipan di Puslatbang PKASN Lembaga Administrasi Negara RI Zakaria, Muhammad Aldodo
Jurnal Indonesia : Manajemen Informatika dan Komunikasi Vol. 6 No. 1 (2025): Januari
Publisher : Lembaga Penelitian dan Pengabdian Kepada Masyarakat (LPPM) STMIK Indonesia Banda Aceh

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.35870/jimik.v6i1.1166

Abstract

Archival supervision aims to ensure that records management is carried out correctly by the creating institution in accordance with the legal basis and applicable rules, one of these institutions is Puslatbang PKASN LAN RI. This study aims to determine the effectiveness and impact of archival supervision activities on records management practices in the Puslatbang PKASN LAN RI work unit, as well as identify the specific contribution of this supervision in improving the efficiency, accuracy, and integrity of records management. In this research, the method used is a descriptive method with a qualitative approach. The data collection process was carried out in 3 ways, namely through interviews, observation, and literature review. As for deciphering data information using stages, namely data reduction, data description and conclusion drawing (verification). The results of this study indicate the role of internal archival supervision on the effectiveness of internal records management at Puslatbang PKASN LAN RI. Obtaining the maximum value in the aspect of dynamic records management and obtaining the final grade of internal archival supervision with the “AA” (Highly Satisfactory) category for three consecutive years (2021, 2022 and 2023). With a percentage of benefits for ensuring records management according to standards (85.7%) and accelerating decision making (85.7%), increasing archive accessibility, awareness of the importance of archives (71.4%), and understanding and smooth administration (57.1%). Archival supervision is significant in ensuring compliance with the rules of the applicable archival regulations, so as to achieve good records management according to the administrative objectives of the agency.
Alih Media Arsip sebagai Pemeliharaan Nilai Evidence: Studi Kasus Arsip Pengadaan Barang dan Jasa di Puslatbang PKASN LAN Tahun 2024 Zakaria, Muhammad Aldodo; Sagita, Novie Indrawati; Ismail, Febriadi
Jurnal Indonesia : Manajemen Informatika dan Komunikasi Vol. 6 No. 2 (2025): Mei
Publisher : Lembaga Penelitian dan Pengabdian Kepada Masyarakat (LPPM) STMIK Indonesia Banda Aceh

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.63447/jimik.v6i2.1316

Abstract

To maintain the unity of information on goods and services procurement records, the media transfer is a necessary step. However, the implementation of media transfer at Puslatbang PKASN LAN still faces various obstacles at several stages. This research aims to analyze and explain each stage of media transfer of goods and services procurement records in order to maintain the value of records evidence. The approach used is Wang and Chen's media transfer theory, which includes: 1) preliminary procedure, 2) digital file establishment, 3) quality inspection, and 4) post-processing. This research uses a descriptive qualitative method with data collection techniques through direct observation, structured interviews, and documentation. The results show that the preliminary procedure stage has included the preparation of an archive list and preparation of tools, but its implementation still depends on the completion of the procurement process. At the digital file establishment stage, scanning using the ALDO AS 2000 Portable Scanner is inconsistent in resolution, which has an impact on the quality of the resulting digital records. The quality inspection stage has been carried out through checking the quality and quantity of the records, this aims to keep the archive information intact in evidence preservation activities. In the post-processing stage, authentication, minutes, and record storage are carried out, but the authentication of records resulting from media transfer has not been optimized due to limited human resources. This affects the legality of digital records when used. The findings show that although media transfer has been implemented, there are still technical and administrative obstacles that can affect the archive's evidence value. The implications of this research emphasize the need to improve technical standards and policies related to the authentication of digital records to ensure the validity and legality of the records resulting from media transfer in the long term.
Co-Authors Ismail, Febriadi Novie Indrawati Sagita