<![CDATA[The management of school records is an essential component of effective educational administration, yet many schools continue to face challenges in organizing, storing, retrieving, and maintaining institutional documents through conventional record-keeping practices. This community engagement program aimed to strengthen school records management through the development and implementation of a web-based electronic archive (e-archive) at SMA NU 1 Bondowoso, Indonesia. The program employed a sequential approach consisting of needs analysis, system design, development, implementation, and evaluation. The needs analysis identified functional and non-functional requirements for the proposed system, which were subsequently translated into system-flow structures and database relationships. The developed e-archive was designed to provide a more structured mechanism for managing institutional records and supporting digital access to school documents. Evaluation of the developed system resulted in a validation coefficient of approximately 0.75, indicating an acceptable level of validity within the evaluation framework applied in the program. The findings demonstrate that web-based e-archive development can provide a practical technological foundation for improving the organization and management of school records. However, the results should not be interpreted as definitive evidence of long-term improvements in administrative efficiency or institutional accountability, as the program did not include longitudinal measurements of system utilization or organizational outcomes. The initiative therefore represents an initial step toward digital transformation in school records management and highlights the importance of continued user training, system maintenance, data security, and periodic evaluation to support sustainable implementation]]>
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