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All Journal The Journal of Information Technology, Computer Science, and Electrical Engineering
Nasywa Rizki Fatihah
Universitas Pembangunan Panca Budi

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Design And Building Of Web-Based Letter Archives Management In The Medan Mayor's Office Nasywa Rizki Fatihah; Sonia Natasyah; Reqha Naqhita Iswandi; Raihan Novalda Zhafira; Darmeli Nasution
Journal of Information Technology, computer science and Electrical Engineering Vol. 1 No. 1 (2024): February-May 2024
Publisher : Yayasan Sinergi Multidimensi Kreatif

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.61306/jitcse.v1i1.9

Abstract

This research aims to design and implement an efficient and integrated web-based mail archive management system in the Medan Mayor's Office. Research data was obtained through observation, interviews and documentation studies related to the process of managing letter archives at the Medan Mayor's Office. The result of this research is the development of a web-based letter archive management system consisting of modules for receiving letters, indexing, storing and searching letter archives. This system allows users to upload and search letters electronically, as well as manage metadata and mail history easily. Apart from that, this system also provides security features and access rights that can be configured according to user roles. This research can result in increasing the efficiency of mail archive management, reducing errors in mail searches, and increasing information accessibility for users. This research contributes to the development of an efficient and integrated mail archive management system in the government administration environment. It is hoped that this system can provide benefits in improving the performance of mail archive management at the Medan Mayor's Office and become a reference for developing similar systems in other government agencies.
Incoming Mail Archiving System Using the Waterfall at the Regional Secretary (SEKDA) of the Mayor's Office of Medan Darmeli Nasution; Nasywa Rizki Fatihah; Muhammad Reendy Prayoga; Muhammad Sigit; Muhammad Naim Nasution
Journal of Information Technology, computer science and Electrical Engineering Vol. 1 No. 2 (2024): June-September 2024
Publisher : Yayasan Sinergi Multidimensi Kreatif

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.61306/jitcse.v1i2.60

Abstract

Mail archive management is a crucial aspect of efficient administration, but it often requires a structured system to ensure data accessibility and accuracy. This journal discusses the use of Microsoft Excel as a tool for mail archiving, with a focus on the application of systematic and practical management methods. Excel, as a commonly used spreadsheet application, provides a variety of features that support the management of mail archives, including table creation, data sorting, and applying filters for quick searches. In this study, we outline the practical steps in composing a mail archive using Excel, from creating appropriate templates to filling in data and utilizing Excel functions for analysis. By using Excel, mail archive management can be done at a low cost and efficient process, allowing users to track and manage mail effectively. These findings are expected to provide practical guidance for organizations looking to utilize Microsoft Excel in their mail archive management systems.
Co-Authors Darmeli Nasution Muhammad Naim Nasution Muhammad Reendy Prayoga Muhammad Sigit Raihan Novalda Zhafira Reqha Naqhita Iswandi Sonia Natasyah