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All Journal Jupiter: Publikasi Ilmu Keteknikan Industri, Teknik Elektro dan Informatika
Michael Arron Evanuel Saptomo
Universitas Sains dan Teknologi Komputer
Aerospace Engineering Automotive Engineering Chemical Engineering, Chemistry & Bioengineering Civil Engineering, Building, Construction & Architecture Computer Science & IT Control & Systems Engineering

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Perancangan dan Implementasi Sistem Budgeting dan Pre-order dengan Approval Bertingkat Michael Arron Evanuel Saptomo; Toni Wijanarko Adi Putra; Budi Hartono
Jupiter: Publikasi Ilmu Keteknikan Industri, Teknik Elektro dan Informatika Vol. 4 No. 6 (2026): November : Jupiter: Publikasi Ilmu Keteknikan Industri, Teknik Elektro dan Info
Publisher : Asosiasi Riset Ilmu Teknik Indonesia

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.61132/jupiter.v4i6.1788

Abstract

Religious organizations such as IFGF Semarang Church face significant challenges in managing budgets and POs for goods/services to support operational activities. Funds derived from voluntary congregational contributions demand high transparency and accountability, yet manual processes using Google Forms and paper cause approval delays, lack of transparency, and data error risks. This study aims to design and implement a web-based budgeting and PO system with a multi-level approval mechanism aligned with the church's organizational hierarchy. The research method employs a Software Development Life Cycle (SDLC) approach using an iterative and evolutionary Prototype model, enabling gradual system development with direct user feedback. The developed system integrates three main components: a multi-level approval mechanism with three approval levels (Department Head, Treasurer, and Church Leadership), automatic email notification features at each process stage, and integration of budgeting and PO modules in a single real-time connected platform. Testing results show significant improvements in process efficiency, with PO approval rates increasing from 70-80% to 80-85%, and processing time reduced from 7-14 days to 3-7 working days. The system successfully addresses issues of budget uncertainty, approval delays due to email backlog, and misunderstandings between staff and finance departments. Thus, this web-based budgeting and PO system serves as an effective solution to enhance efficiency, accuracy, and transparency in PO and budgeting submission processes at IFGF Semarang Church, while providing a digital financial management model adoptable by other religious organizations.
Co-Authors Budi Hartono Toni Wijanarko Adi Putra