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All Journal Teika SemanTIK : Teknik Informasi CogITo Smart Journal JOURNAL OF INFORMATION SYSTEM RESEARCH (JOSH) Jurmas Azam Insan Cendikia Masyarakat: Jurnal Pengabdian JuTISI (Jurnal Teknik Informatika dan Sistem Informasi)
Andrew Fernando Pakpahan
Universitas Advent Indonesia
Computer Science & IT Control & Systems Engineering Decision Sciences, Operations Research & Management Economics, Econometrics & Finance Education Electrical & Electronics Engineering Languange, Linguistic, Communication & Media Other

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Design and Implementation of Full-Stack Conference System for Streamlined Administrative Workflows Pakpahan, Andrew Fernando
CogITo Smart Journal Vol. 11 No. 2 (2025): Cogito Smart Journal
Publisher : Fakultas Ilmu Komputer, Universitas Klabat

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.31154/cogito.v11i2.934.368-381

Abstract

This study presents the design, implementation, and evaluation of the 11ISC Conference Management System (CMS), a full-stack web application developed to address the fragmented administrative workflows of the 11th International Scholars Conference. Using the Design Science Research methodology, the system was created in response to recurring challenges such as manual registration, accommodation and transportation coordination, and the time-intensive preparation of Letters of Acceptance. The CMS was evaluated through blackbox functional testing covering twelve primary use cases, all of which passed successfully, including participant registration, payment verification, automated LoA generation, QR-based check-in, and accommodation assignment. Administrator feedback indicated substantial process improvements, with the automated LoA module reducing preparation time by up to 90 percent and integrated room and check-in management significantly decreasing errors associated with the previous spreadsheet-based workflow. Deployed during the conference, the system supported more than 220 participants and over 180 paper submissions, providing real-time dashboards and unified data management. The results demonstrate that the CMS enhances efficiency, accuracy, and coordination, offering a practical and replicable solution for academic event management in similar institutional contexts.
Co-Authors Abednego Santoso Ajisman Siburian Albinur Limbong, Albinur Amos Charlie Hutauruk Christian Boy Aritonang Erick Martua Sinurat James Sylvanus Uly Reke Jeremy Panjaitan Joice Serwita Judith Tagal Gallena Sinaga Kevin Oloan Simatupang Larry Sahata Gultom Panjaitan, Jeremy Partogi, Louis Rizki Raymond Maulany Ririn Rinasty Br. Sinulingga Sihotang, Jay Idoan Simbolon, Yonatan Valentine Siagian Vember Ezer Sihotang Yulianus Palopak