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All Journal Jurnal Manajemen Sistem Informasi Journal Dekstop Application (JDA)
Nazariyanti
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Computer Science & IT Decision Sciences, Operations Research & Management

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Transformasi Pengelolaan Pengarsipan Surat dari Sistem Manual ke Sistem Komputerisasi di PT. PLN (PERSERO) Area Sigli, Kabupaten Pidie Nazariyanti; Miswar; Salam, Abdus
Jurnal Manajemen Sistem Informasi (JMASIF) Vol. 3 No. 2 (2024): Oktober 2024
Publisher : Divisi Riset, Lembaga Mitra Solusi Teknologi Informasi (L-MSTI)

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.59431/jmasif.v3i2.469

Abstract

This study aims to analyze the transformation of letter archiving management from a manual system to a computerized system at PT. PLN (PERSERO) Area Sigli, Pidie Regency. The letter archiving system, previously based on paper, has now been replaced by a Microsoft Visual Basic 6.0-based system to improve the efficiency of archive management. This research employs a qualitative method with a case study approach, involving interviews, observations, and documentation. The findings indicate that the implementation of the computerized system has improved the speed and accuracy of letter management, as well as reduced the risk of document damage or loss. However, challenges faced include high initial investment costs, staff training needs, and the availability of adequate infrastructure. Despite these challenges, the transformation has had a positive impact on operational efficiency and has facilitated easier access to information within the company. The findings of this study provide important insights into the benefits and challenges associated with the transition from a manual to a computerized archiving system.
Information System for Incoming and Outgoing Mail Archiving at PT. PLN (PERSERO) Sigli Area, Pidie Regency Nazariyanti
Journal Dekstop Application (JDA) Vol. 3 No. 2 (2024): December
Publisher : Divisi Riset, Lembaga Mitra Solusi Teknologi Informasi (L-MSTI)

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.59431/jda.v3i2.529

Abstract

This study aims to develop an information system for managing incoming and outgoing mail at PT. PLN (PERSERO) Sigli Area, Pidie Regency. The existing manual system, which relied on Microsoft Word and Excel, led to inefficiencies, slow processing times, and the risk of errors in document management. The developed system utilizes Microsoft Visual BASIC 6.0 to automate the archiving, searching, and reporting of mail data, significantly improving operational efficiency. The development process involved several key phases: feasibility study, preliminary planning, system analysis, system design, implementation, and testing. The feasibility study identified the system’s requirements, while the planning phase mapped out the project scope through design tools such as Data Flow Diagrams (DFD). The system analysis phase involved collaboration with users through interviews and surveys, ensuring the design met organizational needs. The system design phase focused on creating the database structure and process flows, while the implementation phase included coding, testing, and user training. The system’s performance was evaluated by comparing its processing speed and data retrieval accuracy to the old manual system. Results indicated a significant improvement in processing time, user satisfaction, and overall efficiency. This new system replaces the outdated manual method, streamlining mail management and enhancing productivity at PT. PLN (PERSERO) Sigli Area
Co-Authors Abdus Salam, Abdus Miswar