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All Journal Dinasti Information and Technology
Salma Siti Fatimah
Politeknik Piksi Ganesha, Bandung, Indonesia
Computer Science & IT

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Design of a Web-Based Digital Letter Information System for Document Management at the West Java Regional House of Representatives Salma Siti Fatimah; Rini Suwartika Kusumadianti; Candra Mecca Sufyana
Dinasti Information and Technology Vol. 3 No. 2 (2025): Dinasti Information and Technology (October - December 2025)
Publisher : Dinasti Research & Yayasan Dharma Indonesia Tercinta (DINASTI)

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.38035/dit.v3i2.3197

Abstract

This study aims to design and develop a web-based digital letter information system to facilitate document management at the Regional House of Representatives (DPRD) of West Java Province. Currently, the manual process causes delays in disposition and makes archive retrieval inefficient. To address this, a descriptive qualitative method was used involving observation, interviews, and document review. The system was developed following the Waterfall model with PHP as the programming language and MySQL as the database. Key features include admin login, management of incoming and outgoing letters, digital disposition, agenda book, file gallery, user management, and database backup and restore. Implementation demonstrated improved efficiency in letter distribution, archive tracking, and administrative workflow. This system is intended as an initial step toward archive digitization and can be expanded to support inter-departmental integration and enhanced document security.
Co-Authors Candra Mecca Sufyana Rini Suwartika Kusumadianti