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All Journal Journal of Artificial Intelligence and Engineering Applications (JAIEA)
Mayza Nurul Khasanatun Nisa
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Automotive Engineering Computer Science & IT Control & Systems Engineering

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Design of a Multi-Tenant SaaS-Based Centralized Financial System Using a Silent Accounting Approach Rizki Cahya Putri cahyaputri; Azhari Shouni Barkah; Aulia Suryaning Tyas; Intan Nur Sifa; Purnia Setiawati; Mayza Nurul Khasanatun Nisa; Sri Rahayu; Lina Nur Afifah
Journal of Artificial Intelligence and Engineering Applications (JAIEA) Vol. 5 No. 3 (2026): June 2026
Publisher : Yayasan Kita Menulis

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.59934/jaiea.v5i3.2356

Abstract

Village financial management faces various fundamental challenges, including transaction recording that is still manual, a lack of integration between financial systems and village operational activities, and the absence of a platform capable of serving multiple villages within a single efficient infrastructure. These conditions result in financial reporting processes that are inefficient, error-prone, and difficult to account for. This study aims to design a centralized financial system based on a multi-tenant Software as a Service (SaaS) architecture using the Silent Accounting approach, defined as an automated transaction recording mechanism triggered by operational module activities without manual intervention. This study employs a qualitative descriptive method with a literature review approach. The design yields three main artifacts a system flowchart illustrating the workflow from user authentication, role assignment, and transaction validation through to automatic journal entry and posting to general ledger an Entity Relationship Diagram (ERD) modeling the database structure consisting of seven entities and a Data Flow Diagram (DFD) breaking down the system into five main processes A multi-tenant architecture with a ‘tenant_id’ column ensures data isolation between villages while allowing a single platform to serve multiple village simultaneously. The Silent Accounting mechanism ensures that all village financial activities are recorded consistently, accurately and in real time. The design is expected to serve as the foundation for the development and scalable village financial management platform.
Designing the Foundation of a Multi-Tenant and Surrogate Key-Based Nusa Praja Village Government System on the Nusa Eka Platform Sri Rahayu; Aulia Hamdi; Lina Nur Afifah; Aulia Suryaning Tyas; Rizki Cahya Putri; Mayza Nurul Khasanatun Nisa; Intan Nur Sifa; Purnia Setiawati
Journal of Artificial Intelligence and Engineering Applications (JAIEA) Vol. 5 No. 3 (2026): June 2026
Publisher : Yayasan Kita Menulis

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.59934/jaiea.v5i3.2371

Abstract

Village government administration in Indonesia is still largely manual, resulting in service inefficiencies and the potential loss of sensitive population data. The purpose of this research is to create the architectural foundation of a village government information system called NUSA PRAJA, which is part of the NUSAEKA multi-tenant Software as a Service (SaaS) platform. This research applies the Multi-Tenant Isolation concept to ensure data security and separation between villages, as well as the Surrogate Key concept to protect residents' National Identification Number (NIK) data from leaks. The research method used is Waterfall with the stages of requirements analysis, system architecture design, and database design. The results of the research are a multi-tenant system architecture design based on a shared database with tenant_id filters, an Entity Relationship Diagram (ERD) design with 14 main tables, and a flowchart design for three user roles. This project is expected to be a strong foundation for building a secure, scalable, and easy-to-use digital village system for village governments throughout Indonesia.
Co-Authors Aulia Hamdi Aulia Suryaning Tyas Azhari Shouni Barkah Intan Nur Sifa Lina Nur Afifah Purnia Setiawati Rizki Cahya Putri Rizki Cahya Putri cahyaputri Sri Rahayu SRI RAHAYU