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Herman Setyawan
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khazanah@ugm.ac.id
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+62274-6492151
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khazanah@ugm.ac.id
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Arsip Universitas Gadjah Mada, Komplek Perpustakaan UGM, Gedung L7 Lantai 2
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Daerah istimewa yogyakarta
INDONESIA
Khazanah: Jurnal Pengembangan Kearsipan
Published by Universitas Gadjah Mada
ISSN : 19784880     EISSN : 25802186     DOI : https://doi.org/10.22146/khazanah
Core Subject : Humanities, Science, Education, Art, Social,
Arts Humanities Languange, Linguistic, Communication & Media Library & Information Science Social Sciences
Khazanah:Jurnal Pengembangan Keasipan merupakan media komunikasi dan publikasi bidang kearsipan yang diterbitkan oleh Arsip Universitas Gadjah Mada. Khazanah: Jurnal Pengembangan Kearsipan terbit sejak tahun 2007 dengan ISSN 1978-4880 (print) dan mulai diterbitkan secara daring sejak tahun 2017 dengan ISSN 1580-2186 (online),
Arjuna Subject : -
Articles 10 Documents
 1 
Search results for , issue "Vol 18, No 1 (2025): Mei 2025" : 10 Documents clear
Penilaian Arsip Kesenian di Dewan Kesenian Jakarta Sekarjati, Amalia; Salim, Tamara Adriani
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106459

Abstract

This study aims to identify the archival appraisal process, analyze the value, and interpret the patterns of art archives at the Jakarta Arts Council (DKJ). The selection of informants used purposive sampling technique, namely DKJ members for the 2020-2023 period and staff who have interacted and utilized DKJ  archives. The data collection method was using document analysis, interviews, and observation. It was found that DKJ does not yet have an appraisal instrument such as retention schedule in determining what is kept and disposed. However, during the 2020-2023 period, there was an awareness that the appraisal was carried out for preserving and utilizing the existing archives for their programs, and was dominated by users' perspectives, such as researchers, academics, and curators. Two things are dominant in that appraisal process: the history of DKJ as an art institution, as well as the history, development, and discourse of art, both in Jakarta and Indonesia. This is also reflected in the identification of the value contained in the existing DKJ archives, including the administrative/operational value of the publication and documentation division as the primary value, as well as the value of the evidence, information, research and reference, historical, and aesthetic and exhibition as secondary values.
Konservasi Preventif Koleksi Lukisan di Galeri Bumi Parawira Kota Bogor Solihat, Zakia Aulia; Rachman, Margareta Aulia
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106464

Abstract

Preventive conservation is an action taken to slow down deterioration and prevent damage to collections and cultural materials in information institutions. Preventive conservation in galleries is carried out to prevent damage to collections, especially paintings. Bumi Parawira Gallery has a collection of paintings while the possibility of damage to the painting collection at Bumi Parawira Gallery is inevitable. This research aims to analyze the preventive conservation of painting collections at Bumi Parawira Gallery. This research was conducted using qualitative methods and data collection was done through interviews, observations, and surveys. The results showed that the preventive conservation of painting collections at Bumi Parawira Gallery is carried out by looking at damage factors and potential losses that will occur such as vandalism, theft, pollutants, and dissociation.
Implementasi Kebijakan Ruang Penyimpanan Arsip Statis dalam Mendukung Preservasi Arsip Statis Berkelanjutan Shirayuki, Livia; Wati, Nila Kurnia
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106466

Abstract

This study aims to describe the implementation of the Regulation of the Head of the National Archives of the Republic of Indonesia Number 23 of 2011, specifically concerning static archive storage space, which applies in the National Archives of the Republic of Indonesia (ANRI) environment in supporting sustainable static archive preservation. Maintaining stable temperature and humidity in static archive storage space is an obligation for an archival institution, considering that Indonesia is a tropical country. Unfortunately, maintaining stable temperature and humidity is still supported by facilities that are energy-consuming and have the potential to threaten environmental sustainability. This study is a descriptive qualitative study. Data collection involved interviews, observations, and document reviews relevant to this study. The results of the study indicate that the interests that influence the implementation of the static archive storage space policy are the interests of preserving the static archives themselves, so that the National Archives of the Republic of Indonesia is making great efforts to achieve these interests. The implementation of this policy has provided benefits in the form of preserving static archives, both in terms of physical and information contained therein. Resources in the form of facilities to maintain stable temperature and humidity in static archive storage space consist of an air conditioning system/ air conditioner (AC), dehumidifier, sorb dry, electrical energy, and generator.
Analisis Kesiapan Mahasiswa Kearsipan dalam Memasuki Dunia Kerja: Pengaruh Pendidikan, Pengalaman Praktikum, dan Motivasi Kurniatun, Kurniatun; Effendi, Ully Isnaeni; Santosa, Heri
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106467

Abstract

The work readiness of graduates of the archival study program is an important concern in responding to the challenges of an increasingly competitive world of work. Students' readiness to enter the workforce must be prepared from the educational stage. This study aims to analyze the factors influencing archival students' readiness for the professional world. This study uses an associative quantitative research design, and applies a survey method with a Likert scale questionnaire in data collection. The sample was determined using a simple random sampling technique. Data were analyzed using Structural Equation Modeling (SEM). The results indicate that archival education, internship experience, and work motivation play a role in students' readiness to work in the archival field. Work motivation has a significant impact on job readiness, while archival education not only significantly affects job readiness but also influences work motivation. In contrast, internship experience does not have a direct significant effect on job readiness but significantly contributes to increasing work motivation in the archival field.
Preservasi Digital sebagai Upaya Akuntabilitas Tata Kelola Arsip di Lembaga Kearsipan di Indonesia Nurdiansyah, Aulia; Valentino, Rahmat Alifin; Yussuf, Salaisyah Amalia
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106468

Abstract

The purpose of this study is to examine the implementation of digital archive preservation in ANRI Award-winning institutions, namely the Library and Archives Service of the Special Region of Yogyakarta, Central Java Province, and West Java Province, which focuses on (1) migration methods, (2) conversion methods, (3) encapsulation methods, (4) emulation methods, (5) replication methods, and (6) refreshing methods in efforts to preserve digital archives. In addition, the strategies of these institutions in obtaining the ANRI Award were also studied. The research method used was a case study with a qualitative approach. The data collection method used observation, interviews, and documentation to obtain comprehensive data. Then the data were analyzed through the stages of data reduction, data presentation, and drawing conclusions, and to test the validity of the data, a validity test was carried out using the triangulation technique. The results of the study showed that the implementation of six digital archive preservation methods had been applied in these archival institutions. The intensity of the application of the conversion, migration, encapsulation, and replication methods were quite high compared to the emulation and refreshing methods. The difference in the application of digital archive preservation lies in the hardware and software used. These archival institutions need to improve hardware with specifications to support emulation activities and add human resources in refreshing activities. This research is expected can become an evaluation for these archival institutions and a reference for other archival institutions related to digital archive preservation activities.
Strategi Kreatif Dinas Perpustakaan dan Kearsipan di Daerah Istimewa Yogyakarta Dalam Membangun Budaya Sadar Tertib Arsip Agustina, Fitria; Santi, Zuli Erma
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106469

Abstract

This study evaluates the implementation of the archive awareness campaign in the Special Region of Yogyakarta (DIY) using a qualitative approach with a descriptive design. Data were collected through in-depth interviews, and document studies, then analyzed interactively. The results indicate that the campaign successfully raised public awareness about the importance of orderly archive management, with high participation rates across various regions. However, several challenges, such as budget constraints, inadequate infrastructure, and a lack of skilled human resources, particularly in digital archive management, still hinder the program's effectiveness and sustainability. To enhance the campaign's success, this study recommends increasing budget allocation, providing human resource training, utilizing information technology, and implementing more systematic monitoring and evaluation. Collaboration among local governments, communities, and related institutions is also deemed crucial to achieving shared goals. The success of this campaign is expected to serve as a model for other regions in raising awareness and improving the quality of archive management, as well as delivering sustainable positive impacts.
Prinsip Retensi Arsip Elektronik di Badan Penyelenggaraan Jaminan Sosial (BPJS) Ketenagakerjaan Harahap, Aisyah Romauli; Mayesti, Nina
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106470

Abstract

This study aims to identify the application of the principle of the electronic records retention schedule to the BPJS Ketenagakerjaan records management system. This Research describes the identification of the suitability of the application of the principle of the electronic records retention schedule at BPJS Ketenagakerjaan with the fifteen principles of implementing the electronic records retention schedule by Smallwood. This research aims to identify the application of the electronic records retention schedule principle to the BPJS Ketenagakerjaan records management system. This study describes the identification schedule at BPJS Ketenagakerjaan with the 15 principles of implementing the electronic records retention schedule by Smallwood. This research uses qualitative research with a case study approach. The method of data collection is done using interview techniques. The results of research on electronic records retention at BPJS Ketenagakerjaan based on 15 principles of Smallwood's electronic records retention schedule show that 13 principles are understood, known, and applied by the records manager, while the record manager at BPJS Ketenagakerjaan does not know the other two principles. However, this study's findings indicate differences from conditions in Indonesia, where Principle 13 becomes Principle 14 and vice versa. In Indonesia, principle 14 must first be carried out to determine internal authority starting from the top unit to the bottom unit. Furthermore, principle 13 can be carried out to determine the functionality of the tasks and responsibilities in each unit.
Alih Media dan Pemindahan Arsip Inaktif Instansi X Republik Indonesia dalam Menunjang Pemindahan Ibu Kota Negara Iqnatius, Yeremia; Lawanda, Ike Iswary
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106471

Abstract

The digitization of inactive records is carried out by Institution X in order to arrange inactive records for the move to the new national capital using the SRIKANDI application. The digitization of inactive records makes the transfer of records more effective and efficient. This study aims to describe the process the digitization of inactive records so that it is ready for arrangement and transfer, by examining obstacles and solutions to problems that occur during the process. This research uses a qualitative approach with a case study method and the data collection process is carried out through interviews, observations, and documentation of the research process. Conclusion on the process of displacement and the digitization of inactive records Institution X is a government records transfer program towards integration and collaboration. This program refers to the Regulation of the Head of ANRI regarding the transfer, transfer of media and inactive records that collaborate to materialize in the policy of accelerating the arrangement of records of ministries/institutions that will move to the Capital City of the Nusantara (IKN). The compliance of implementers and agencies with ANRI's records management procedures and strategies determines the success of the digitization of inactive records.
Evaluasi Model Kearsipan dalam Upaya Pengelolaan Arsip di Universitas Islam Negeri Maulana Malik Ibrahim Malang Sholahuddin, Moh.; Roziki, Khafid; Nurdiana, Laily Shintya
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106472

Abstract

Evaluation of the university archiving model is important, relevant and needs to be studied to increase the effectiveness and efficiency of document and record management in an organization, including universities. The paper presents an evaluation of the archival model in terms of implementation, impacts, and provides recommendations for the development of a better archival model evaluation. This research uses a qualitative method by placing the State Islamic University (UIN) Maulana Malik Ibrahim Malang as the center of study. Data were collected by observation, interview, and documentation. The results showed that the evaluation of the archive management model of UIN Maulana Malik Ibrahim Malang was not fully in accordance with Law number 43 of 2009 in the aspects of archive creation, storage, and destruction. The discrepancy is due to the absence of an archival model evaluation framework that accommodates archive retention schedules (JRA) and classification systems and dynamic archive access security (SKKAAD) as an integrated part of its archive management instruments. This study is the first of its kind to evaluate an internal archival model within a State Islamic Universities in Indonesia. As an integral part, the archival model evaluation framework is designed to implement adequate archival management in religious universities in Indonesia. This research serves as an initial study, indicating the need for more comprehensive empirical studies based on these findings to be developed progressively in the future.
Implementasi Electronic Record Information System for Education (ERISE) untuk Mengelola Arsip di PT Naturindo Surya Niaga Qotimah, Qusnul; Yuliansah, Yuliansah
Khazanah: Jurnal Pengembangan Kearsipan Vol 18, No 1 (2025): Mei 2025
Publisher : Perpustakaan dan Arsip Universitas Gadjah Mada

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.22146/khazanah.106473

Abstract

This study aims to: 1) identify the implementation of the Electronic Record Information System for Education (ERISE) at PT Naturindo Surya Niaga, and 2) identify the challenges faced in the implementation of ERISE at PT Naturindo Surya Niaga. The research uses a descriptive  qualitative approach. The subjects in this study are company leaders, archive officers, and company employees. Data collection methods include observation, interviews, and documentation. Data analysis techniques involve data reduction, data presentation, and conclusion drawing. The results indicate that the implementation of ERISE for archive management at PT Naturindo Surya Niaga includes the following activities: 1) creation and storage, which involves media conversion using a scanning machine, inputting incoming and outgoing letters, and storing these letters in the database; 2) distribution and use, which includes the distribution process using the letter disposition feature, locating archives in the database, and downloading incoming and outgoing letters; 3) maintenance, which involves backup activities, archive security, and scheduling electronic archive maintenance; and 4) disposition, which includes scheduling archive retention and determining final actions for archives. The challenges faced during the ERISE implementation process at PT Naturindo Surya Niaga are grouped into three categories: 1) technical challenges related to the ERISE application, 2) human resource (HR) challenges, and 3) challenges related to security and accessibility.

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