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Lia Sylvia Dewi
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Records Management System Journal
Published by PT Ebiz Prima Nusa
ISSN : -     EISSN : 29859697     DOI : -
Core Subject : Economy,
Economics, Econometrics & Finance
Records Management System Journal is one of the scientific journal published by Commerce Department, Bandung State of Polytechnic collaborating with Ebiz Prima Nusa. The objectives of RMSJ is to share knowledge and application about records system, information management, knowledge management, and documentation. Records Management System Journal is a medium for researchers, academicians, professionals, practitioners, and students that are interested in the world of records and document management system. RMSJ start its publication since October 2022 with frequency of issuance 2 times 1 year (February and October)
Arjuna Subject : Bisnis, Menejemen, dan Akutansi (semua kategori) - Bisnis, Menejemen, dan Akutansi (Lain-Lain)
Articles 51 Documents
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DESIGN OF EMPLOYEE DATA ELECTRONIC ARCHIVES FOR VEHICLE MAINTENANCE BASED ON MICROSOFT EXCEL AT HR DEPARTMENT IN PT BETON ELEMENINDO PERKASA BATUJAJAR) Ega Yohana Zeami; Yayan Firmansyah; Tangguh Dwi Pramono
Records Management System Journal Vol. 1 No. 1 (2022): Applied Records Management System
Publisher : Ebiz Prima Nusa

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Abstract

Electronic archive management has become a demand and need for every organization in the era of digital technology as it is today. Electronic records management is closely related to the use of computer technology, which can complete records management work more effectively and efficiently. The archive system in the HR Department at PT Beton Elementindo Perkasa, especially for employee archives, still uses the manual archiving method, this causes the recovery of archives to take quite a long time and there are some lost files. With the design of this archival system, it is hoped that some of the problems caused by the previous archival system can be resolved properly. The change from manual filing system to electronic filing system begins with analyzing data needs, tools and several other support systems, then continues with column creation and data input in Microsoft Excel and the last process is scanning documents as additional backup for this employee archive. After a direct trial, it is proven that with this archive system, the recovery of archives can be faster and the risk of loss of information due to damaged archives can be minimized. The result of this work is inform of a the file in the form of Microsoft Excel in which there is information about the personal data of employees of thesection vehicle maintenance which is equipped with a hyperlink to insert file attachments and passwords to access the data in it which aims to maintain the confidentiality of the data in it so that it is not misused. by the responsible party. It is hoped that this electronic filing system can be further developed in the future to facilitate and expedite the work in the HR Department at PT Beton Elementindo Perkasa.
DESIGN OF E-ARCHIVE INFORMATION SYSTEMS OF INACTIVE RECORDS BASED ON MICROSOFT ACCESS AT HR DEPARTMENT DOCUMENT DIVISION PT KERETA API INDONESIA (PERSERO) DAOP 3 CIREBON Fatimatu Zachra Adelia Putrie; Yayan Firmansyah
Records Management System Journal Vol. 1 No. 1 (2022): Applied Records Management System
Publisher : Ebiz Prima Nusa

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Abstract

The Human Resources PT Kereta Api Indonesia (Persero) is a very crucial part of handling documents because it stores all employee and pension data archives, and oversees the Document Unit which manages all inactive archives from all work sections. Archives are the most important and basic thing that needs to be considered in all types of administrative and management activities in an organization because archives are information data stored about everything we do in our daily routine. However, the management of archives for the inactive archives of the HR still uses conventional archives where there is no archive backup in electronic form. This is classified as not effective and efficient if done in the present, and there is a risk of damage to the archive or loss of the archive due to forgetting to archive it. Judging from the archival situation for inactive archives that occurred here, the solution that was deemed appropriate was to design and create an electronic archive information system for inactive archives. This electronic archive uses Microsoft Access tools because its use is easy and quite familiar to use in offices that implement the Windows operating system.
DEVELOPMENT OF ARCHIVES MANUALLY IN THE UNIT SIMPAN PINJAM KOPERASI INTI BANDUNG Robintang Yuni Andriyani; Yayan Firmansyah
Records Management System Journal Vol. 1 No. 1 (2022): Applied Records Management System
Publisher : Ebiz Prima Nusa

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Abstract

Unit Simpan Pinjam Koperasi INTI, a subsidiary of PT Industri Telekomunikasi Indonesia (Persero) is a part of a cooperative that plays an important role in the savings and loan cooperative activities of employees of PT Industri Telekomunikasi Indonesia. The development of the Koperasi INTI with improved services makes the Unit Simpan Pinjam work optimally. Each activity of the Savings and Loans Unit produces information or data that is stored as a company archive, the information will be temporarily collected which will then be recapitulated and will be bound at the end of the year period, the binding is carried out based on the archive year, archive classification, and month. The Unit Simpan Pinjam has 5 (five) archive classifications, namely Commercial Banks, Incoming Banks, Outgoing Banks, Incoming Cash, and Outgoing Cash. The archival principle used in this archival project is a mixed principle, that is, each unit has its own storage area for each unit and at the end of the year period is stored in the cooperative's final storage area in one warehouse that is united with each cooperative unit. After binding the archives, the archives are moved to the warehouse to be stored and arranged based on a chronological storage system for the archive year and an alphabetical storage system for archive classification, namely Commercial Banks, Incoming Banks, Outgoing Banks, Incoming Cash, and Cash Out. After that, the guide's description was affixed to the filing cabinet and the table of contents was attached to the cupboard and warehouse door.
DEVELOPMENT OF ELECTRONIC APPLICATIONS BASED ON MICROSOFT ACCESS IN KOPERASI INTI BANDUNG Dessi Hartini; Maya Setiawardani; Mamun Sutisna
Records Management System Journal Vol. 1 No. 1 (2022): Applied Records Management System
Publisher : Ebiz Prima Nusa

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Abstract

The Electronic Archiving Application applied in the Human Resources section of the INTI Cooperative is a crucial part in managing records because it is responsible for storing transaction records, legalities and employee data. Archives are the most basic and most important thing in administrative activities because archives have data information stored in them that is done. Archives Management In the Human Resources Cooperative INTI Bandung still uses the manual method. Manual archives are said to be ineffective because there is a risk of damage or loss of archives that still have use value. Based on the archive management phenomenon that occurred at the INTI Cooperative, the solution that was deemed appropriate was to design and create an electronic archival information system that aims to assist INTI Cooperatives in managing archives. Making Electronic Archive Applications is assisted by using the Microsoft Access system because it is simple and easy to use.
REARRANGMENT OF ARCHIVES HANDLING AT HUMAN RESOURCES DEPARTMENT-GENERAL AFFAIR PT BETON ELEMENINDO PERKASA BATUJAJAR Yoseva Halalas Mora Sitohang; Tintin Suhaeni
Records Management System Journal Vol. 1 No. 1 (2022): Applied Records Management System
Publisher : Ebiz Prima Nusa

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Abstract

An archive is a collection of documents, documents, or files that have value for the company. The role of archives in a company is as a memory center, a controlling tool, a source of information used by companies to carry out analysis, planning activities, development, weighing in decision making, problem formulation, making attachments, accountability, assessment and control as precisely as possible. Archival rearrangement is the rearrangement of information and archive forms for the benefit of archive retrieval. The condition of handling archives in the Human Resources Department of PT Beton Elemenindo Perkasa can be said to be less precise, this can be seen from the number of missing archives, irregularly stored archives, there are still archives that use inappropriate storage systems, lack of equipment and supplies used to store archives. files. This phenomenon causes difficulties in the process of finding the archives needed by the company, so that it can hinder the company's work. Therefore, it is necessary to reorganize the archive handling project at the Human Resources DepartmentGeneral Affair of PT Beton Elemenindo Perkasa Batujajar by updating the storage system, storage procedures, archive borrowing procedures, archive discovery procedures, and adding archive facilities. The purpose of the archive handling reorganization project is to optimize the handling of existing records so that they are more effective and efficient. This project has been tested on June 3rd, 2021 with related parties, namely the Human Resources Department-General Affair Staff who doubles as archivist and the manager of the department. Based on the trials that have been carried out on this project, it can be said that the archive handling project at the Human Resources Department-General Affairs PT Beton Elemenindo Perkasa Batujajar is appropriate and very helpful for administrative staff in handling existing archives.
DESIGN OF COMPANY INVENTORY INFORMATION SYSTEM APPLICATION BASED ON MICROSOFT EXCEL AT PT DUTA GARMINDO INDUSTRI BOJONG BRANCH Thirza Pramudya Sutadipura
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

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Abstract

Effective and efficient work in a company or organization is a very important thing that helps employees do the work quickly and precisely, one of the important things that must be done effectively and efficiently is to get information. The information obtained will be the basis for the company to make a policy decision. Information about assets or inventory in the company is something that needs to be considered,recording the entry and exit of goods is an activity in inventory management, errors in the amount of input or output of inventory data become a thing that often happens, so we need an information system to manage it. PT Duta Garmindo Industri Bojong Branch uses Microsoft Excel lined inventory management system by manually inputting data, starting from adding, and subtracting to summing the inventory calculated manually, this will reduce the effectiveness and efficiency of employees at work. Therefore, it is necessary to upgrade the Microsoft Excel recording system,which includes the dashboard display, the results of adding and subtracting items automatically and accurately. With this upgrade, it is hoped that the human resources in the company can be more effective and efficient in their work.
CREATING A WEB-BASED APPLICATION FOR KREDIT SALES AND INSURANCE AT PT POS INDONESIA CIMAHI OFFICE Dewi Sri Rusmayanti
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

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Abstract

PT Pos Indonesia is one of the State-Owned Enterprises (BUMN), which serves in expedition services to send letters, money, or packages. Currently, PT Pos Indonesia already has a wide range of businesses, one of which is located in Cimahi or the Cimahi Post Office. In advancing its business, the Sales Section of the Cimahi Post Office cooperates with various companies and is responsible for managing credit sales activities and corporate partnerships. One activity is to record kredit sales and partner insurance data. However, in these activities, several obstacles were found, resulting in data reporting delays. Therefore, in this final project, a web-based Data Management Application was created, named SIBAPEN Pos Cimahi. SIBAPEN is a web-based data management application specifically for the Sales Section of the Cimahi Post Office to manage data on sales of credit and insurance sales for partners. The use of SIBAPEN can be a solution to overcome the obstacles experienced. The process of making this application begins with observing, designing, and making applications using a MySQL database and Sublime text software and testing with Alpha and Beta methods. The test results state that the application can work well, and no errors were found. While the feedback given by the Sales Manager as a form of assessment said, this application can be appropriately used and helps manage data in the Sales Department. Thus, the results of this final project can be used by the Sales Section of the Cimahi Post Office.
IMAGEWARE SCAN MANAGER APPLICATION IN ARCHIVES MANAGEMENT AT PT ESA TAWANG CIPTA SIDOARJO Riza Nurkarim
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
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Abstract

PT Esa Tawang Cipta is a company engaged in education and training in the world of aviation. The company offers education and training packages for aviation security (AVSEC), ground staff and Air Cargo. The prepared instructors have experience in the field of aviation. In addition to the field of education and training, there are other business fields, namely in the field of cargo. Archives are something that cannot be separated from the organization because in it there are sources of information and can also be used as the memory center of a company or organization. In this advanced era, many office work has been done electronically, one of which is archiving. Archives at PT Esa Tawang Cipta still use conventional archives. In the implementation of the archives at PT Esa Tawang Cipta there were problems because the documents in the education and training fields were mixed with the cargo business sector. This makes it difficult to find the archives needed and slows down archiving activities. Therefore, electronic archives to facilitate the implementation of archives in the company. The electronic archive through the IWSM application at PT Esa Tawang Cipta is organized into 3 workgroups, 11 template worksheets, 22 worksheets, 51 fields. In addition, a manual book for running the IWSM application was also made.
DESIGN AND DEVELOPMENT OF WEB-BASED DAILY FINANCIAL RECORDING APPLICATION (CASE STUDY IN YANI JUWITA’S PINK CLINIC) Lulu Hadisty
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

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Abstract

Clinic 's Pink is a company engaged in the health sector that serves examinations related to mothers and children. Clinic Pink in running it requires a daily financial recording application that is used to see the progress of total income and expenses. However, the company still uses the conventional system to record these transactions. Things that happened included damaged, lost, dirty documents, made it difficult to recap report data, made it difficult to separate income for services or drugs and there was no information on payment methods. In addition, limited resources also result in less effective reporting to management. Therefore, a web that is more complete and simple so that all recording information can be integrated into one system. The design is carried out by utilizing digitization to make it easier to access, summarize the workflow and minimize errors that occur. Based on the results of tests carried out, the application is in accordance with the desired standard both in the user's point of view and the appearance of the application. Thus the results of this final project can be used as an alternative application for clinics in carrying out financial records.
DESIGN OF ELECTRONIC FILING SYSTEM USING IMAGEWARE SCAN MANAGER IN BANK BJB KCP SAMARANG Audry Putri Ramadhany
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

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Abstract

The archive system at Bank BJB KCP Samarang was initially not optimal, as evidenced by several problems that arise because of archives, such as the length of time for finding archives, archives are not neatly arranged, and there is no archive lending system. This can interfere with the work of employees. This project aims to design an electronic filing system at Bank BJB KCP Samarang using ImageWare Scan Manager. The work procedures carried out included applying for permits, interviews, identifying problems, designing programs, making programs, testing, evaluating, and finally making a manual for handling archives. The result of this archival system design is that the archive storage system used is a subject archive storage system based on the name of the credit lending category and a chronological storage system based on the year of the archive, as well as electronic archive storage using the four existing structures in the application, namely workgroups, worksheet templates, worksheets, and fields. For archive storage procedures there are four stages, namely login workgroup, open worksheet, index data, and import documents. Furthermore, the recovery of archives is carried out in four stages, namely requesting, searching, finding, and recording borrowed archives. Based on the results of tests using alpha beta testing, no errors were found and can facilitate archive discovery and facilitate work, so this application can be used as an alternative in archive storage.

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