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Records Management System Journal
Published by PT Ebiz Prima Nusa
ISSN : -     EISSN : 29859697     DOI : -
Core Subject : Economy,
Economics, Econometrics & Finance
Records Management System Journal is one of the scientific journal published by Commerce Department, Bandung State of Polytechnic collaborating with Ebiz Prima Nusa. The objectives of RMSJ is to share knowledge and application about records system, information management, knowledge management, and documentation. Records Management System Journal is a medium for researchers, academicians, professionals, practitioners, and students that are interested in the world of records and document management system. RMSJ start its publication since October 2022 with frequency of issuance 2 times 1 year (February and October)
Arjuna Subject : Bisnis, Menejemen, dan Akutansi (semua kategori) - Bisnis, Menejemen, dan Akutansi (Lain-Lain)
Articles 51 Documents
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Rearrangment of Archives Handling at Human Resources Department General Affair PT Beton Elemenindo Perkasa Batujajar Sitohang, Yoseva Halalas Mora; Suhaeni, Tintin
Records Management System Journal Vol. 1 No. 1 (2022): Digital Archiving Innovation and Implementation in Human Resource and Cooperati
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v1i1.5

Abstract

An archive is a collection of documents, documents, or files that have value for the company. The role of archives in a company is as a memory center, a controlling tool, a source of information used by companies to carry out analysis, planning activities, development, weighing in decision making, problem formulation, making attachments, accountability, assessment and control as precisely as possible. Archival rearrangement is the rearrangement of information and archive forms for the benefit of archive retrieval. The condition of handling archives in the Human Resources Department of PT Beton Elemenindo Perkasa can be said to be less precise, this can be seen from the number of missing archives, irregularly stored archives, there are still archives that use inappropriate storage systems, lack of equipment and supplies used to store archives. files. This phenomenon causes difficulties in the process of finding the archives needed by the company, so that it can hinder the company's work. Therefore, it is necessary to reorganize the archive handling project at the Human Resources DepartmentGeneral Affair of PT Beton Elemenindo Perkasa Batujajar by updating the storage system, storage procedures, archive borrowing procedures, archive discovery procedures, and adding archive facilities. The purpose of the archive handling reorganization project is to optimize the handling of existing records so that they are more effective and efficient. This project has been tested on June 3rd, 2021 with related parties, namely the Human Resources Department-General Affair Staff who doubles as archivist and the manager of the department. Based on the trials that have been carried out on this project, it can be said that the archive handling project at the Human Resources Department-General Affairs PT Beton Elemenindo Perkasa Batujajar is appropriate and very helpful for administrative staff in handling existing archives.
Creating a Web-Based Application for Kredit Sales and Insurance at PT Pos Indonesia Cimahi Office Rusmayanti, Dewi Sri
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v1i2.45

Abstract

PT Pos Indonesia is one of the State-Owned Enterprises (BUMN), which serves in expedition services to send letters, money, or packages. Currently, PT Pos Indonesia already has a wide range of businesses, one of which is located in Cimahi or the Cimahi Post Office. In advancing its business, the Sales Section of the Cimahi Post Office cooperates with various companies and is responsible for managing credit sales activities and corporate partnerships. One activity is to record kredit sales and partner insurance data. However, in these activities, several obstacles were found, resulting in data reporting delays. Therefore, in this final project, a web-based Data Management Application was created, named SIBAPEN Pos Cimahi. SIBAPEN is a web-based data management application specifically for the Sales Section of the Cimahi Post Office to manage data on sales of credit and insurance sales for partners. The use of SIBAPEN can be a solution to overcome the obstacles experienced. The process of making this application begins with observing, designing, and making applications using a MySQL database and Sublime text software and testing with Alpha and Beta methods. The test results state that the application can work well, and no errors were found. While the feedback given by the Sales Manager as a form of assessment said, this application can be appropriately used and helps manage data in the Sales Department. Thus, the results of this final project can be used by the Sales Section of the Cimahi Post Office.
Design of Company Inventory Information System Application Based on Microsoft Excel at PT Duta Garmindo Industri Bojong Branch Sutadipura, Thirza Pramudya
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v1i2.44

Abstract

Effective and efficient work in a company or organization is a very important thing that helps employees do the work quickly and precisely, one of the important things that must be done effectively and efficiently is to get information. The information obtained will be the basis for the company to make a policy decision. Information about assets or inventory in the company is something that needs to be considered,recording the entry and exit of goods is an activity in inventory management, errors in the amount of input or output of inventory data become a thing that often happens, so we need an information system to manage it. PT Duta Garmindo Industri Bojong Branch uses Microsoft Excel lined inventory management system by manually inputting data, starting from adding, and subtracting to summing the inventory calculated manually, this will reduce the effectiveness and efficiency of employees at work. Therefore, it is necessary to upgrade the Microsoft Excel recording system,which includes the dashboard display, the results of adding and subtracting items automatically and accurately. With this upgrade, it is hoped that the human resources in the company can be more effective and efficient in their work.
Imageware Scan Manager Application in Archives Management at PT Esa Tawang Cipta Sidoarjo Nurkarim, Riza
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v1i2.46

Abstract

PT Esa Tawang Cipta is a company engaged in education and training in the world of aviation. The company offers education and training packages for aviation security (AVSEC), ground staff and Air Cargo. The prepared instructors have experience in the field of aviation. In addition to the field of education and training, there are other business fields, namely in the field of cargo. Archives are something that cannot be separated from the organization because in it there are sources of information and can also be used as the memory center of a company or organization. In this advanced era, many office work has been done electronically, one of which is archiving. Archives at PT Esa Tawang Cipta still use conventional archives. In the implementation of the archives at PT Esa Tawang Cipta there were problems because the documents in the education and training fields were mixed with the cargo business sector. This makes it difficult to find the archives needed and slows down archiving activities. Therefore, electronic archives to facilitate the implementation of archives in the company. The electronic archive through the IWSM application at PT Esa Tawang Cipta is organized into 3 workgroups, 11 template worksheets, 22 worksheets, 51 fields. In addition, a manual book for running the IWSM application was also made.
Design and Development of Web-Based Daily Financial Recording Application (Case Study in Yani Juwita's Pink Clinic) Hadisty, Lulu
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v1i2.47

Abstract

Clinic 's Pink is a company engaged in the health sector that serves examinations related to mothers and children. Clinic Pink in running it requires a daily financial recording application that is used to see the progress of total income and expenses. However, the company still uses the conventional system to record these transactions. Things that happened included damaged, lost, dirty documents, made it difficult to recap report data, made it difficult to separate income for services or drugs and there was no information on payment methods. In addition, limited resources also result in less effective reporting to management. Therefore, a web that is more complete and simple so that all recording information can be integrated into one system. The design is carried out by utilizing digitization to make it easier to access, summarize the workflow and minimize errors that occur. Based on the results of tests carried out, the application is in accordance with the desired standard both in the user's point of view and the appearance of the application. Thus the results of this final project can be used as an alternative application for clinics in carrying out financial records.
Design of Electronic Filing System Using Imageware Scan Manager in Bank BJB KCP Semarang Ramadhany, Audry Putri
Records Management System Journal Vol. 1 No. 2 (2023): Designing Records System in Industry
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v1i2.48

Abstract

The archive system at Bank BJB KCP Samarang was initially not optimal, as evidenced by several problems that arise because of archives, such as the length of time for finding archives, archives are not neatly arranged, and there is no archive lending system. This can interfere with the work of employees. This project aims to design an electronic filing system at Bank BJB KCP Samarang using ImageWare Scan Manager. The work procedures carried out included applying for permits, interviews, identifying problems, designing programs, making programs, testing, evaluating, and finally making a manual for handling archives. The result of this archival system design is that the archive storage system used is a subject archive storage system based on the name of the credit lending category and a chronological storage system based on the year of the archive, as well as electronic archive storage using the four existing structures in the application, namely workgroups, worksheet templates, worksheets, and fields. For archive storage procedures there are four stages, namely login workgroup, open worksheet, index data, and import documents. Furthermore, the recovery of archives is carried out in four stages, namely requesting, searching, finding, and recording borrowed archives. Based on the results of tests using alpha beta testing, no errors were found and can facilitate archive discovery and facilitate work, so this application can be used as an alternative in archive storage.
Making Website-Based of Promotional Media Using CMS Wordpress at Eltabo Coffee in Cimahi Aritonang, Silvia Kesia Christina; Setiawardani, Maya
Records Management System Journal Vol. 2 No. 1 (2023): Information Technology Implementation for Business Promotion and Administrative
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v2i1.76

Abstract

Technological advances that are happening at this time are of benefit to many groups, one of which is businessman. Advances in technology make it easy for businessman to market their products or services. As a result of this convenience, many UMKM have sprung up, including in Cimahi City. Many new businesses have started to emerge including coffee shops or cafes. The many appearances of these coffee shops make the competition even tighter. Eltabo Coffee, which is located in Cimahi City, is one of the new coffee shops. Intense competition and the foreign name Eltabo Coffee among the people of Cimahi City, caused Eltabo Coffee to experience a decline in income. To overcome these problems, this Final Project was made with the aim of knowing how the initial conditions of promotional media from Eltabo Coffee, to find out how to make website-based promotional media using CMS WordPress, and to find out the results of implementing website-based promotional media on Eltabo Coffee using CMS WordPress. The implementation of this project applies the SDLC method which consists of the planning, analysis, design, and implementation stages. The results of making this website-based media promotion show a very good value, namely an assessment of the website from the owner of Eltabo Coffee as well as from the results of the questionnaire. In addition, there were 9 new customers who visited Eltabo Coffee Cimahi after visit the Eltabo Coffee website and there was an increase in sales in the second and third weeks of May, namely 23 cups. Trials by the admin have been carried out by changing photos on the Menu page.
Making Appications for Archiving Incoming and Outgoing Letters at PT Felixindo Jaya Perkasa Base on VBA Excel Saragih, Rizki Mario Armando
Records Management System Journal Vol. 2 No. 1 (2023): Information Technology Implementation for Business Promotion and Administrative
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v2i1.75

Abstract

Information regarding incoming and outgoing mail is very important for companies to make decisions on the work being carried out, mistakes often occur when searching for archival data because the filing system is not detailed and irregular, therefore changes need to be made to the filing system so that it can manage data and information according to company needs. PT Felixindo Jaya Perkasa has an electronic filing system in the form of a sheet in Microsoft Excel, but the electronic archive does not include complete information so that the process of searching for archival data is not effective and efficient. Changes to the filing system are made with consideration of the effectiveness and efficiency of using the system, Visual Basic Application/VBA in Microsoft Excel can be used as a basis for making new filing system applications. VBA works with the Microsoft Excel program language which is then compiled into a company filing system application, the application is used to input incoming and outgoing mail data, and search for and delete data on company system applications so that the use of the filing system can be more effective and efficient.
Inventory Management Through Information Systems Design and Warehouse Layout in Sans Boxer Budiman, Isman; Purwaningsih, Siti Samsiyah
Records Management System Journal Vol. 2 No. 1 (2023): Information Technology Implementation for Business Promotion and Administrative
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v2i1.74

Abstract

Inventory management is a crucial aspect in the business world. To achieve effective inventory management, a proper inventory information system is need. However, many companies, especially SMEs, still rely on conventional inventory management systems. Additionally, the layoutof storage also affects inventory control. The right layout can improve work efficiency and space utilization. Sans Boxer, an SME company engaged in clothing, faces ssues in inventory control. Some problems encountered include unrecorded transaction, innacurate stock information, limited storage, capacity, and difficulties in storing and retrieving items. To address these probles, a project was created for an inventory information and the design on storage layout. The inventory information system was develop as a Microsoft Access application designed using the PIECES method. Meanwhile, the sotrage layout was designed using the Shared Storage method, considering the available space for optimal utilization. This project resulted in an inventory information system based on Microsoft Access and a design for the storage layout. Based on the inventory system’s testing results, improvements were observed in inventory control, including enhanced employee performance, easier access to information, reduced inventory costs, better control, improved work efficiency, and enhanced customer service.The proposed storage layout design can increase the storage capacity to 4500 pcs, compared to the initial capacity of 1500 pcs.
Development of a Web-Based Archive Application in The Admin and Secretary Division of PT XYZ'S Head Office Salsabila, Anisa; Sutisna, Ma'mun; Pramono, Tangguh Dwi
Records Management System Journal Vol. 2 No. 1 (2023): Information Technology Implementation for Business Promotion and Administrative
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/rmsj.v2i1.71

Abstract

An electronic filing system is something that is needed by companies as a record keeping of their archives. The condition of archives management in the Admin and Secretariat division of PT XYZ itself is currently not optimal, meanwhile archives are urgently needed to ensure the continuity of operational activities. Archive documents that have not been optimally arranged in filing cabinets make it difficult to retrieve archives and take around 10 to 15 minutes if at any time the archives are needed. This project aims to make an update from manual archives to website-based electronic archives which are solutions and innovations aimed at making 3the filing system more effective and efficient. With the waterfall method this application will assist in the process of managing records and provide information on archive category reports in the Admin and Secretarial Division and make it easier to find archives again. After testing, it was discovered that the website-based electronic filing application that was implemented was in accordance with the needs of both the manager and the website user because it makes work easier and shortens the time to manage and obtain archival information.

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