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All Journal Kinesik Jurnal Abdimas PHB : Jurnal Pengabdian Masyarakat Progresif Humanis Brainstorming Jatilima : Jurnal Multimedia Dan Teknologi Informasi Publipreneur Polimedia: Jurnal Ilmiah Jurusan Penerbitan Politeknik Negeri Media Kreatif MEDIASI Jurnal Kajian dan Terapan Media, Bahasa, Komunikasi Kreator JoMMiT : Jurnal Multi Media dan IT Priviet Social Sciences Journal Jurnal Pengabdian Masyarakat
Yakob, Freddy
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Arts Humanities Automotive Engineering Computer Science & IT Economics, Econometrics & Finance Education Engineering Environmental Science Industrial & Manufacturing Engineering Languange, Linguistic, Communication & Media Law, Crime, Criminology & Criminal Justice Library & Information Science Mechanical Engineering Physics Public Health Social Sciences Other

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A Role‑Based Document Verification and Authorization System with QR Code Integration for Campus Administrative Processes Pinem, Sanjaya; El Rezen Purba, Doni; Yakob, Freddy
Jurnal Multimedia dan Teknologi Informasi (Jatilima) Vol. 7 No. 5 (2026): Jatilima : Jurnal Multimedia Dan Teknologi Informasi
Publisher : Cattleya Darmaya Fortuna

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.54209/jatilima.v7i5.2293

Abstract

Document authentication has become a critical necessity for various institutions to prevent forgery, such as data manipulation or page substitution. While QR code technology is widely used, many current implementations rely on static links lacking robust validation mechanisms, making them susceptible to exploitation. This study aims to develop a QR code-based document verification system with a centralized validation architecture that is practical and efficient for small-to-medium-sized institutions. The research methodology employs the Software Development Life Cycle (SDLC) Waterfall model, encompassing requirements analysis, system design, implementation, testing, and maintenance. The system is designed with a multi-role workflow (Admin, Lecturer, and Guest) where the QR code serves solely as a reference identity, while the actual validation occurs within a centralized database to minimize spoofing risks. Results from Black Box Testing confirm that the system effectively manages the document lifecycle, from initial upload to electronic signature (TTE) application and real-time public verification via unique URLs. This implementation demonstrates that centralized hash validation is a sufficient security measure to mitigate document forgery risks without requiring high-complexity infrastructure.
Co-Authors Adryans, Adryans Akmalia, Nurul Antinah Latif, Antinah Ardiani, Septia Cempaka, Putri Surya Dwi Nurwicaksono, Bayu El Rezen Purba, Doni Juniati, Rifkah Kusmita Kartika, Tipri Rose Khairunisa, Yuyun Kuswoyo, Deni Pathia, Laelatul Rahmayanti, Handika Dany Rakhmah, Khaerunnisa Sanjaya Pinem Srimayasandy, Syahyuni Suratni Suratni Yuliana, Refi