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All Journal Syntax Literate: Jurnal Ilmiah Indonesia Jurnal Riset Ekonomi dan Bisnis JURNAL PengaMAS Adbis : Jurnal Administrasi dan Bisnis Jurnal Pengabdian Polinema Kepada Masyarakat Jurnal Pengabdian Kepada Masyarakat JURNAL ILMIAH PENELITIAN MAHASISWA Jurnal Pengabdian Kepada Masyarakat Ekopedia: Jurnal Ilmiah Ekonomi Jejak digital: Jurnal Ilmiah Multidisiplin
Erlangga Andi Sukma
Jurusan Administrasi Niaga, Politeknik Negeri Malang
Humanities Computer Science & IT Decision Sciences, Operations Research & Management Economics, Econometrics & Finance Education Environmental Science Languange, Linguistic, Communication & Media Law, Crime, Criminology & Criminal Justice Library & Information Science Medicine & Pharmacology Social Sciences Other

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Alih Media Arsip Vital di Dinas Kearsipan dan Perpustakaan Kota Kediri Rachel Izza Tsani; Erlangga Andi Sukma
Ekopedia: Jurnal Ilmiah Ekonomi Vol. 2 No. 3 (2026): JULI-SEPTEMBER
Publisher : Indo Publishing

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.63822/x8e62c72

Abstract

This article discusses the implementation of vital records media transfer project at the Department of Archives and Library of Kediri City. Vital records are records whose existence is a basic requirement for the operational continuity of record creators, cannot be renewed, and cannot be replaced if damaged or lost. The media transfer process is carried out through several stages, namely preparation, scanning and editing, electronic and cloud-based filing, and preparation of media transfer record lists. The records transferred include Building Construction Permits and Student Master Books of State Elementary Schools in Kediri City. The results of the project show that media transfer improves the accessibility, security, and efficiency of vital records management, supports legal accountability, and accelerates public information services. The main constraints faced are limited equipment and the absence of authentication policies. This project contributes to the development of archival science, particularly in the field of reprography and records digitization.
Prosedur Pengelolaan Arsip  Elektronik  Melalui Website SIPANDU di Bakorwil III Malang Yuniarta Dwi Nurhakiki; Erlangga Andi Sukma
Jejak digital: Jurnal Ilmiah Multidisiplin Vol. 2 No. 5 (2026): AGUSTUS-SEPTEMBER
Publisher : INDO PUBLISHING

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.63822/q1n1rr75

Abstract

The development of information technology has encouraged government institutions to adopt electronic records management to improve administrative effectiveness. However, archival information systems require not only technological support but also clear procedures to ensure that records management processes are carried out consistently and systematically. This study aims to describe the procedures for electronic records management through the Sistem Pengelolaan Arsip Terpadu (SIPANDU) website at Bakorwil III Malang. This research employed a descriptive qualitative method, with data collected through observation, interviews, and documentation studies. The results show that electronic records management at Bakorwil III Malang requires procedural standardization, particularly in records registration, records filing, and records reporting. The analysis indicates that the registration and filing procedures support the document input process, although both have different functions: registration focuses on recording basic archival metadata, while filing focuses on completing file contents and organizing records. Meanwhile, the reporting procedure supports records retrieval through data searching and report downloading. These procedures contribute to a more systematic, consistent, and integrated electronic records management process through the SIPANDU website.
Co-Authors Abdul Waris Becik Gati Anjari Becik Gati Anjari Bima Rafsanjani Arirahma DWI SURYANTO Eko Boedhi Santoso Ellyn Eka Wahyu Farida Akbarina Farika Nikmah Farika Nikmah Fatkhur Rochman Halid Hasan Heru Utomo Hery Widijanto Izzatul Ulya Izzatul Ulya Izzatul Ulya, Izzatul Joni Dwi Pribadi LINA BUDIARTI Muhammad Iqbal Musthofa Hadi Rachel Izza Tsani Rena Feri Wijayanti Retha Dwi Putri Veraniansyah Rizka Rahmawati Rizka Rahmawati Rizky Kurniawan Murtiyanto Sanita Dhakirah Shinta Maharani Trivena Siti Nurbaya Tatiana Kristianingsih Titien Indrianti Tri Yulistyawati Evelina Yuniarta Dwi Nurhakiki Zhulvardyan Armayrishtya