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INDONESIA
Jurnal Ilmu Informasi, Perpustakaan, dan Kearsipan
Published by Universitas Indonesia
ISSN : 14110253     EISSN : 25027409     DOI : https://doi.org/10.7454/JIPK
Core Subject : Science,
Library & Information Science
Jurnal Ilmu Informasi, Perpustakaan, dan Kearsipan (JIPK), translated as the Information, Library and Archive Science Journal, is a journal published by the Department of Library and Information Science, Faculty of Humanities, Universitas Indonesia (ISSN 1411-0253 and E-ISSN 2502-7409). JIPK is a scholarly journal accredited by Decree of the Directorate General of Research Reinforcement and Development, Ministry of Research, Technology, and Higher Education of the Republic of Indonesia Number 14/E/KPT/2019, 10 Mei 2019. JIPK is a Sinta indexed journal (S6) and publishes two issues per year, in April and October. JIPK does not charge a fee for submission and publication.
Arjuna Subject : Ilmu Sosial - Perpustakan dan Informasi
Articles 91 Documents
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Analisis Paro Hidup dan Keusangan Literatur Artikel Jurnal Kearsipan Tahun 2016-2020 Dafa, Mohammad Fariq; Pratama, Bayu Indra; Shobaruddin, Muhammad
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 24, No. 1
Publisher : UI Scholars Hub

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Abstract

This study aims to find out and analyze the half-life and obsolescence of literature in Archival Journal articles for 2016-2020. This study applies a quantitative approach through the half-life analysis method. The population in this study used all samples, namely all articles in the 2016-2020 Archival Journal, which amounted to 54 articles with 1137 citations. Data collection uses digital data archiving techniques. The findings show that, on average, the half-life of literature is 8.6 years and follows the degree of updating of reference sources according to the Ministry of Education and Culture, which mentions reference sources of not more than ten years. Overall, the Archives Journal articles for 2016-2020 show that they are up to date because they are more influenced by new citations with 573 (50.3%%) citations, while obsolete citations with 564 (49.6%) citations. Even so, the use of outdated literature is still significant. Many factors become the reason, such as book citations and laws and regulations have more influence on Archival Journal articles for 2016-2020; limited references to archival knowledge in Indonesian; in addition, it is supported by the relatively slow development of archival science in Indonesia.
Memahami Lebih Dalam tentang Teori Siklus Hidup, Model Kontinum Rekod dan Konsep Arsip Total untuk Implementasi di Institusi dan Organisasi Putra, Purwanto; Purnamayanti, Arnila; Maryani, Eri
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 25, No. 2
Publisher : UI Scholars Hub

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This This article attempts to explore and compare the descriptive analysis of the development of the record management system paradigm over time. The aim is to examine the potential implications of applying the lifecycle theory approach to archives, the continuum record model, and the concept of vital records. Each of these approaches was developed in different periods and places, such as the archive lifecycle in the United States, the record continuum model in Australia, and the total archive concept in Canada. This article also investigates the differences and possible relationships among these three approaches as alternatives to complement the widely and traditionally used lifecycle theory approach in archiving activities in Indonesia. The study is conducted through a literature review using a qualitative and interpretative paradigm. Relying on historical and narrative analysis, the findings of this study provide evidence of the record management theories' practices within organizations. The study concludes that the record management practices in organizations can be improved by giving adequate attention to specific factors in each record management approach during implementation. Currently, the lifecycle theory remains dominant, but it is unable to address various challenges and issues in archiving. The continuum record model offers a more specific way to organize and support the preservation of electronic and digital archives, which are increasingly held by modern institutions or organizations not entirely covered by the lifecycle theory approach. Similarly, the total archive concept can be used as a strategy for documenting records and archives that possess historical context and institutional memory. However, there are still gaps in each approach that require further analysis of their key components to bridge these gaps and enable their holistic implementation in various archival institutions and organizations in Indonesia in the future.
Analisis Proses Pengelolaan Arsip Dinamis Inaktif pada Unit Kearsipan Kementerian CX Sundari, Anissa Aprilia; Lawanda, Ike Iswary
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 25, No. 2
Publisher : UI Scholars Hub

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Abstract

Management of inactive records must be carried out to maintain their value and prevent them from becoming messy. Messy records are still found in the archive storage of the Ministry of CX's Record Center. The processing unit sends these records in the form of boxes and sacks without a file list attached. Archives have a very important role as a source of information for an organization. This study aims to explain the management of inactive dynamic archives at the Archives Unit of the Ministry of CX in terms of procedures, human resources and also facilities and infrastructure as a form of archivist compliance with the rules. The research method used is the case study method with a qualitative approach. The data collection technique used for this research is an interview with eight informants who were archivists at the Ministry of CX. The results of this study indicate that, in handling inactive records, there are still many messy records caused by the knowledge and awareness of the processors in interpreting the records in the organization. This affects the compliance of archivists in the Processing Unit to manage their records properly, even though there are procedures and policies in place, problems are still caused in the original order at the Archives Unit. Supporting facilities and infrastructure were converted and rooms did not meet standards. As a result, archivists in the Archives Unit must re-manage it so that it is in accordance with the original order of the archives in the Archives Unit.
Asesmen Transformasi Digital Galeri Nasional Indonesia Sari, Desy Novita; Wijayanti, Luki
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 25, No. 2
Publisher : UI Scholars Hub

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Digital transformation assessment has not received full attention and is still rarely carried out by art galleries/museums in Indonesia. Digital transformation research on library and information science (LIS) that covers GLAM's concept focuses more on libraries, archives, and museums, while art galleries are scarce, especially in Indonesia. This study aims to conduct a digital transformation assessment of art galleries, especially the National Gallery of Indonesia (Galnas). The research uses a quantitative method by applying a digital transformation framework questionnaire that had tested at 400 cultural institutions in Italy (including art galleries). This research measures the Digital Readiness Index (DRI) on five dimensions: people, technology, processes, customers, strategy and investment. Interviews with Galnas managers had conducted to confirm the questionnaire’s answers. The results showed that the DRI value of the strategy and investment dimensions was 0.59; technology 0.22; people 0.14; processes and customers each 0.07. The overall level of digital readiness for Galnas is low.
Kepatuhan Persyaratan Fungsional Pengendalian Hak Akses pada OLA (Office Letter Automation) Berdasarkan ISO 16175-2: 2011 Faturohmah, Trina Nur; Fachmi, Achmad
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 25, No. 2
Publisher : UI Scholars Hub

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This research discusses the compliance of PT X's Office Letter Automation (OLA) system with the functional requirements for controlling access rights based on ISO 16175-2 2011. PT X has been using the system since 2019, OLA is a web-based application used to control correspondence and other activities. Electronic records management in PT X. This research aims to identify whether OLA meets EDRMS standards related to access rights or access control. This research uses a qualitative approach by studying literature and making observations to identify the implementation accuracy according to the ISO 16175-2:2011 standard requirements, which is examined with OLA as the research object. The research results show that of the 17-access control functional requirements, OLA can fulfill 16 mandatory requirements. So, it does not meet the minimum standards required by the standards and is included in the major findings. For this reason, organizations need to take corrective and preventive actions so that OLA can comply with the ISO 16175-2 2011 standard requirements. However, overall, OLA is good enough to support electronic security management activities, especially for security systems in the access rights section.
Analisis SWOT dalam Menentukan Strategi Penerapan Aplikasi Sistem Informasi Kearsipan Dinamis Terintegrasi Utami, Yuanita; Khairi, Halilul; Sartika, Ika
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 26, No. 1
Publisher : UI Scholars Hub

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Abstract

The implementation of the Integrated Dynamic Archival Information System (SRIKANDI) is an effort to improve government administration services. In its implementation, there are government agencies that are resistant to implementing this application. This has an impact on not achieving the set targets. The research question is what is the SWOT analysis of the implementation of SRIKANDI in government agencies and what is the strategy for the results of this analysis. The aim of the research is to find out ANRI's strategy in achieving the target of implementing SRIKANDI. These strategic steps were analyzed using SWOT analysis (Strength, Weakness, Opportunity and Threats). This research uses descriptive research methods with a qualitative approach. Researchers collect data through the use of secondary data and literature reviews regarding service functions, policy implementation and digital governance. The results of this research indicate that the implementation of the SRIKANDI application needs to be optimized with SO (Strength-Opportunity), WO (Weakness-Opportunity), ST (Strength-Threats), and WT (Weakness-Threats) strategies.
Implementasi Kebijakan Peraturan ANRI 6/2021 pada Fungsi Kearsipan Sekretariat Ditjen Kementerian X RI Zahara, Namira Rahmi; Mayesti, Nina
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 26, No. 1
Publisher : UI Scholars Hub

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This study discusses the Policy Implementation of ANRI Regulation 6/2021 on The Archives Functions of the Secretariat of the Directorate General of Ministry X RI by using the concept of policy implementation George C. Edward III, namely communication, resources, disposition, and bureaucratic structure. This research uses a qualitative approach with a case study method. This study concludes that implementing the ANRI 6/2021 regulation at the Secretariat of the Directorate General still needs to improve or is not optimal in every influencing factor. This research suggests that the Secretariat of the Directorate General needs commitment, honesty, and also a perspective in providing the same EAM information from leaders to implementers in implementing policies, UK1 as archivist supervisor at Ministry X in order to speed up the process of making derivative regulations in the form of Minister X Regulations regarding EAM.
Trend of Knowledge Transfer Strategy in the Libraries: A Bibliometrics Analysis Azmir, Aviazka Firdhaussi; Salim, Tamara Adriani
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 26, No. 1
Publisher : UI Scholars Hub

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This study investigates the significance of knowledge transfer strategies within libraries, encompassing insights and expertise deeply ingrained in organizational strategy. This study aims to explore and evaluate key indicators of scientific behavior in the research domain concerning the intersection of open innovation and concepts of knowledge transfer in libraries. Through bibliometric and network analysis, the study seeks to unravel the joint scientific trajectory of these domains. This research uncovered three primary avenues: knowledge transfer within LIS research and journals, knowledge retention for outgoing employees, and knowledge transfer in information literacy programs. The study reveals publication trends and identifies research gaps, emphasizing opportunities for scholars to contribute to the evolving discourse on knowledge transfer. Practical implications include tailored approaches for organizational learning and innovation. Future research should address identified gaps and explore emerging trends, fostering collaboration between researchers, practitioners, and policymakers to promote organizational resilience and continuous improvement within libraries.
Kesadaran dan Pandangan Pustakawan terhadap Kesiagaan Bencana Koleksi Digital di Jakarta Yashodara, Gracia
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 26, No. 1
Publisher : UI Scholars Hub

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Disaster is an unavoidable event and has the potential to destroy recorded information. Library as an information institution is responsible for preserving all of its collections, including digital collections. Digital collections are collections that require more specialized level of care than physical collections because they require maintenance from both hardware and software. Therefore, digital disaster preparedness is needed to minimize the impact of disasters and build library capabilities that will be needed when disasters come. Librarians need to have a broad view and awareness of the importance of digital disaster preparedness in libraries, especially in university libraries. This research used a quantitative approach with the descriptive analysis method. The result shows that the views of librarians in digital disaster preparedness at university libraries in Jakarta, Indonesia are quite good but there are still a number of things that need to be improved such as a clear written policy to support the ease of flow when dealing with disasters directly. The barriers to digital disaster preparedness encountered by lack of librarians who understand about digital disasters preparedness due to lack of training or further education.
Perilaku Pencarian Informasi pada Remaja Awal Mengenai Covid-19: Studi Kasus pada Remaja Awal Perumahan “X” Fatimah, Fatimah
Jurnal Ilmu Informasi, Perpustakaan dan Kearsipan Vol. 26, No. 1
Publisher : UI Scholars Hub

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This study discusses about the information seeking behavior on early teenagers regarding Covid-19, focusing on early teenagers in a housing cluster in West Java, Indonesia. This study aims to identify the information seeking behavior of the early teenagers in regards of fulfilling their information needs about Covid-19 amidst the Covid-19 pandemic using Ellis’ information seeking model. This study also aims to identify the sources of information and the challenges that teenagers are experiencing while doing the information seeking process. This study uses a qualitative approach with case study as its method. The data collection was done through observation and interviews that are done from March 2020 to May 2020. The result of this study shows that respondents are implementing Ellis’ information seeking model that are usually done through the process of starting, browsing, differentiating, monitoring, extracting, and ending. Within their information browsing process, the respondents would use search engines, social media, library application, and television as their media. The challenges experienced by the respondents vary from laziness in doing information seeking process, language barrier, and little knowledge about information seeking strategies.

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