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Aulia Prima Kharismaputra
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Analisis Pengelolaan Arsip Dinamis di Pengadilan Agama Wonosobo Kelas 1A Lailia, Izzatul; Kharismaputra, Aulia Prima
Journal of Authentic Research Vol. 5 No. 2 (2026): May
Publisher : LITPAM

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.36312/2102xq19

Abstract

Pengelolaan arsip dinamis pada lembaga peradilan memiliki posisi strategis karena arsip tidak hanya berfungsi sebagai memori administrasi, tetapi juga sebagai bukti autentik dalam pelayanan hukum. Namun, transformasi digital kearsipan pada lembaga pengadilan tingkat pertama masih menghadapi beberapa persoalan mendasar: ketergantungan simultan pada arsip fisik dan digital, lemahnya pengendalian peminjaman, keterbatasan preservasi preventif, serta belum optimalnya penyusutan berbasis Jadwal Retensi Arsip (JRA). Penelitian ini bertujuan untuk menganalisis pengelolaan arsip dinamis di Pengadilan Agama Wonosobo Kelas 1A berdasarkan siklus hidup arsip, mengidentifikasi faktor penghambatnya, serta merumuskan strategi perbaikan yang sesuai dengan karakter dokumen peradilan bernilai guna hukum tinggi. Penelitian menggunakan pendekatan kualitatif deskriptif. Data diperoleh melalui wawancara mendalam terhadap tiga informan yang terlibat langsung dalam pengelolaan arsip seperti sekretaris, staf arsip, dan operator layanan arsip, serta melalui observasi dan dokumentasi, kemudian dianalisis menggunakan model interaktif Miles, Huberman, dan Saldaña. Hasil penelitian menunjukkan bahwa pengelolaan arsip telah mencakup tahap penciptaan, penggunaan, pemeliharaan, dan penyusutan, tetapi belum membentuk sistem yang terintegrasi. Sistem hybrid mempercepat temu kembali arsip digital, namun sekaligus menimbulkan redundansi kerja karena dokumen masih harus dicetak, disahkan, dan dipindai ulang. Ketiadaan SOP peminjaman dan JRA memperlemah kontrol akuntabilitas serta meningkatkan risiko penumpukan arsip. Kebaruan penelitian ini terletak pada penjelasan mengenai kerentanan sistem hybrid dalam konteks lembaga peradilan tingkat pertama yang memiliki beban perkara tinggi, nilai bukti hukum kuat, dan keterbatasan arsiparis yang belum banyak dikaji dalam literatur kearsipan sebelumnya. Penelitian merekomendasikan integrasi alur digital, penyusunan SOP peminjaman, penerapan JRA, penguatan kompetensi SDM, dan pemenuhan standar preservasi preventif. Dynamic records management in judicial institutions plays a strategic role because records serve not only as an administrative memory but also as authentic evidence in the administration of justice. However, the digital transformation of records management in first-instance courts still faces fundamental challenges such as simultaneous reliance on both physical and digital records, weak control over record borrowing, limitations in preventive preservation, and the absence of retention-based disposal. This study aims to analyze the management of dynamic records at the Wonosobo Class 1A Religious Court based on the records lifecycle, identify its inhibiting factors, and formulate improvement strategies appropriate for judicial documents of high legal value. The study employs a descriptive qualitative approach. Data were collected through in-depth interviews with three informants directly involved in records management: the secretary, records staff, and records service operators—as well as through observation and documentation, and were analyzed using the Miles, Huberman, and Saldaña interactive model. The research results indicate that records management has covered the stages of creation, use, maintenance, and disposal, but has not yet formed an integrated system. The hybrid system accelerates the retrieval of digital records yet simultaneously creates work redundancy because documents still need to be printed, authenticated, and rescanned. The absence of borrowing SOPs and a Record Retention Schedules weakens accountability controls and increases the risk of records accumulation. The novelty of this study lies in its explanation of the vulnerabilities of the hybrid system within the context of a first-instance judicial institution characterized by a high caseload, strong legal evidentiary value, and limited archival staff. The study recommends digital workflows integration, borrowing SOP development, Record Retention Schedule implementation, human resource capacity building, and preventive preservation improvement.
Analisis Tantangan Implementasi Sistem Informasi Kearsipan Dinamis Terintegrasi (SRIKANDI) di Kecamatan Gunungpati Putri, Cindy Eka; Kharismaputra, Aulia Prima
Journal of Authentic Research Vol. 5 No. 2 (2026): May
Publisher : LITPAM

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.36312/qc3wne87

Abstract

Penelitian ini bertujuan untuk menganalisis tantangan implementasi Sistem Informasi Kearsipan Dinamis Terintegrasi (SRIKANDI) di Kecamatan Gunungpati dalam mendukung transformasi digital pengelolaan kearsipan. Permasalahan utama yang dikaji adalah belum optimalnya pemanfaatan sistem dalam praktik administrasi, meskipun telah diterapkan sebagai bagian dari kebijakan pemerintahan berbasis elektronik. Penelitian ini menggunakan pendekatan kualitatif deskriptif dengan teknik pengumpulan data melalui wawancara, observasi, dan dokumentasi, serta dianalisis menggunakan kerangka Technology–Organization–Environment (TOE). Hasil penelitian menunjukkan bahwa implementasi SRIKANDI masih menghadapi kendala pada aspek teknologi, organisasi, dan lingkungan, yang tercermin dari ketidakstabilan sistem, keterbatasan fitur, ketimpangan kompetensi sumber daya manusia, serta belum optimalnya dukungan eksternal. Kondisi tersebut menyebabkan sistem belum berfungsi secara efektif dan cenderung digunakan sebagai formalitas administratif. Dengan demikian, implementasi SRIKANDI belum mampu mendorong transformasi digital yang substantif dalam pengelolaan kearsipan. Temuan penelitian ini menunjukkan perlunya penguatan sistem melalui pengembangan fitur yang sesuai dengan kebutuhan pengguna, peningkatan kompetensi sumber daya manusia secara terstruktur, serta penyediaan dukungan teknis eksternal yang responsif guna mengoptimalkan implementasi SRIKANDI di tingkat kecamatan. Abstract This study aims to analyze the challenges of implementing the Integrated Dynamic Archival Information System (SRIKANDI) in Gunungpati Subdistrict in support of the digital transformation of records management. The main issue examined is the suboptimal utilization of the system in administrative practice, despite its implementation as part of an e-government policy. This study employs a descriptive qualitative approach, utilizing data collection techniques such as interviews, observations, and documentation, and analyzes the findings using the Technology–Organization–Environment (TOE) framework. The results indicate that SRIKANDI’s implementation still faces challenges in the technological, organizational, and environmental domains, reflected in system instability, limited functionality, disparities in human resource competencies, and suboptimal external support. These conditions prevent the system from functioning effectively and lead to its use primarily as an administrative formality. Consequently, SRIKANDI’s implementation has not yet driven substantive digital transformation in records management. These research findings indicate the need to strengthen the system by developing features tailored to user needs, structured improvement of human resource competencies, and provision of responsive external technical support to optimize the implementation of SRIKANDI at the sub-district level.
Co-Authors -, Kardiyem Aan Ikhsananto, Aan Abidah, Siti Muawidatul Agung Kuswantoro Agustina, Susana Putri Ahmad Saeroji Ahmad Saeroji Andini, Amelia Fitri Anis Susanti Ardiningrum , Erfiani Areta Ariyanti , Alia Astuti, Abdul Khafidz Astuti, Dwi Puji Astuti Avivah, Dyah Rizky Budiarti, Sangdwika Elen Pramudita Rahma Wardani Gustine, Gendis Putri Handayani , Irma Fitria Hengky Pramusinto Hidayat, Fajar Hutahaean, Irma Sarah Theresia Khasanah, Eli Fitriyani Kholqiyah, Dewi Azizatul Kurniawati , Indra Lailia, Izzatul Muna, Anisa Fauzul Muzakki Bashori, Muzakki Nidaul Fahrina Pangesty, Weny Yunita Panjaitan, Nindyta Adelya Putri, Cindy Eka Rahim, Laila Rediana Setiyani, Rediana Rio Refanda Sandy Arief Saputri, Kamelia Nanda Shalinda, Fara Della Sigit Santoso Suwanto Suwarni, Puji Tazkiya, Sabbihisma Okta Tri Murwaningsih, Tri Wardani, Elen Pramudita Rahma Zharani , Adellia ‘Aeni, Nanda Zahrotul