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All Journal Syntax Literate: Jurnal Ilmiah Indonesia JURNAL PengaMAS Adbis : Jurnal Administrasi dan Bisnis Jurnal Pengabdian Polinema Kepada Masyarakat Jurnal Pengabdian Kepada Masyarakat Dharma: Jurnal Pengabdian Masyarakat Jurnal Pengabdian Kepada Masyarakat Jejak digital: Jurnal Ilmiah Multidisiplin Jurnal Akuntansi Bisnis dan Humaniora
Ellyn Eka Wahyu
Jurusan Administrasi Niaga, Politeknik Negeri Malang
Humanities Computer Science & IT Economics, Econometrics & Finance Education Environmental Science Languange, Linguistic, Communication & Media Law, Crime, Criminology & Criminal Justice Social Sciences Other

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Analisis Prosedur Pemeliharaan dan Temu Kembali Arsip Inaktif untuk Mendukung Efektivitas Pengawasan Arsip  di PT KAI Daop 7 Madiun Muhammad Raihan Cahyonoadi; Ellyn Eka Wahyu
Jejak digital: Jurnal Ilmiah Multidisiplin Vol. 2 No. 4 (2026): JUNI-JULI
Publisher : INDO PUBLISHING

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.63822/fq05p732

Abstract

Appropriate records maintenance and retrieval procedures constitute a fundamental aspect of achieving effective records supervision. This study aims to analyze the procedures for maintaining and retrieving inactive records to support the effectiveness of records supervision at the Document Unit of PT KAI Daop 7 Madiun. The research employed a qualitative approach using a descriptive method. Data were collected through observation, semi-structured interviews, and documentation. Data analysis was conducted using the Miles and Huberman model, which consists of four stages: data collection, data reduction, data display, and conclusion drawing and verification. The findings indicate that the procedures for maintaining inactive records have referred to the company's internal guidelines. However, these internal guidelines still contain procedural gaps when compared with the provisions of the National Archives of the Republic of Indonesia (ANRI) Regulation No. 9 of 2018. The identified problems in inactive records maintenance include overfilled archival boxes, the absence of folder/file numbering, inconsistencies between the records inventory, box labels, and box contents, as well as duplicate box numbering, all of which hinder the records retrieval process. The measurement of records supervision effectiveness resulted in a usage rate of 0.006%, an accuracy rate of 1.8%, and an average retrieval time of 1 minute 45 seconds. These findings indicate that the effectiveness of records supervision still needs to be improved and that records management practices require further evaluation through the refinement of procedures in accordance with national archival standards.
Co-Authors Ahmad Fauzi Ahmad Suyono Alvin Nouval Ayu Sulasari Bambang Suryanto Baroroh Lestari Cahyani, Hilda Cahyo Ramadhan Pratama Diana Eka Poernamawati Eny Widiyowati Erlangga Andi Sukma Farida Akbarina Farika Nikmah Fatkhur Rohman Galuh Zuhria Kautzar Halid Hasan Heru Utomo Ita Rifiani Permatasari Ita Rifiani Permatasari Jatrifia Ongga Sinatrya Joni Dwi Pribadi Kurniawan, Cahya Nova Liana Rokhawati Mahmudatul Himma Masreviastuti Muhammad Raihan Cahyonoadi Musthofa Hadi Nilawati Fiernaningsih Pudji Herijanto Rulirianto Rulirianto Shinta Maharani Trivena Siti Nurbaya Siti Nurbaya Suyono, Achmad Tri Wahyu Widodo Tri Yulistyawati Evelina Tri Yulisyawati Evelina Yekie Senja Oktora Yulis Nurul Aini