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All Journal Khizanah al-Hikmah : Jurnal Ilmu Perpustakaan, Informasi, dan Kearsipan Jurnal ABDINUS : Jurnal Pengabdian Nusantara Jurnal Disrupsi Bisnis Tatar Pasundan: Jurnal Diklat Keagamaan Records Management System Journal Applied Business and Administration Journal (ABAJ) Journal of Tourism, Hospitality and Travel Management (JTHTM)
Gaffar, Mohammad Rizal
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Religion Humanities Computer Science & IT Decision Sciences, Operations Research & Management Economics, Econometrics & Finance Education Environmental Science Industrial & Manufacturing Engineering Languange, Linguistic, Communication & Media Library & Information Science Social Sciences

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Journal : Records Management System Journal

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Design of Incoming and Outgoing Letter Applications Based on Microsoft Access at PT Pos Indonesia (PERSERO) Putri, Tarissa Aulia Dwi; Gaffar, Mohammad Rizal
Records Management System Journal Vol. 2 No. 2 (2024): Practical Implementation of Web, Android, and Access-Based Information Systems
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/0kqn3k64

Abstract

Pos Indonesia is a State-Owned Enterprise (BUMN) that takes part in courier services, logistics, and financial transactions that make PT Pos Indonesia (Persero). The output of the Electronic Service Note (NDE) digital application used today has not met the needs of weekly and monthly reporting, the digital application used has not been grouped based on the needs of weekly and monthly reports at PT Pos Indonesia (Persero). There are still ambiguous names of senders and recipients of letters because the old position account and the new position account are not directly grouped according to the position but still use the name of the old and new account owner due to the transfer of the account owner to the new position. This makes this project a follow-up application of that output to manage Reports. The design and creation of this Microsoft Access-based information system is intended to assist the Administrative Governance Section in managing Incoming Outgoing Mail Reports. The result of this project is the creation of an incoming and outgoing mail database tool that is more effective and efficient in making weekly or monthly reporting that has been tested to users. From the results of the trial, it shows that this tool is considered very good and as needed in making weekly or monthly reporting because it is enough to import existing mail data in the NDE without the need to classify letters one by one because this tool created a database whose job is to classify letters automatically and the use of incoming and outgoing mail queries, Union queries, and crosstab queries whose job is to generate weekly or monthly reports. The results of the trial also showed that there were no obstacles in using these tools.
The Making of Storage Application for Electronic Official Document Based on Microsoft Access at Document Unit PT KAI (Persero) DAOP 2 Bandung Puspitasari, Rena; Gaffar, Mohammad Rizal
Records Management System Journal Vol. 2 No. 2 (2024): Practical Implementation of Web, Android, and Access-Based Information Systems
Publisher : Ebiz Prima Nusa

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.62201/08qjbe92

Abstract

The document unit of PT KAI (Persero) Daop 2 Bandung has tasks and functions in managing company documents. One of the document management activities is storage. The file storage is inefficient because it is not stored centrally, and searching in the file explorer can only be done based on the document file name, resulting in a lengthy search process. To help overcome this issue, a Microsoft Access-based official document storage application has been developed. In addition to serving as a centralized storage location, this application also facilitates quick searches, generates reports based on document types, and includes applicant data forms. The application was developed using the waterfall method, which involved requirement analysis, design, development, testing, and implementation stages. The Microsoft Access-based official document storage application has an attractive interface, is user-friendly, has fast response times, includes a security system, and most importantly, can store document data centrally within a single application. Further development may involve adding additional features.
Co-Authors Amy Elva Silviany Chaniago, Harmon Darya, Siti Rahma Diputra, Naafi Yudha Eko Susanto Fadillah, Putri Natsya Nur Fajar, Kurnia Fauziah, Aulia Febrianty, Ilma Amilia Fujiasti, Sherry Novalia Halimah, Rini Nur Lastari, Hidya Indira Mamun Sutisna Mohamad Ridwan Nazofatullidya, Nazofatullidya Purnama, Muhamad Reza Tresna Puspitasari, Rena Putri, Ivon Sandya Sari Putri, Tarissa Aulia Dwi Rafdinal, Wahyu Rivan Sutrisno Sarah, Ira Siti Sayuti, Abdul Malik Septyandi, Chandra Budi Setyoningrum, Ari Ani Dyah Sri Surjani Tjahjawati Suryana, Marceilla Sutarno, Muhammad Fikri Haikal Sutisna, Ma'mun Sutrisno, Rivan Tangguh Dwi Pramono Vidina, Nur Suci Walidain, Cintya Tresna YAYAN FIRMANSYAH, YAYAN