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Indah Kusuma Dewi, Indah Kusuma
Universitas Ibnu Sina
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Journal : Journal of Computer-based Instructional Media

 1 
Designing and developing a web-based information system for incoming and outgoing letters management Putri, Silvia Agusfiani; Dewi, Indah Kusuma; Afrina, Afrina
Journal of Computer-based Instructional Media Vol. 3 No. 1 (2025): Regular Issue
Publisher : Researcher and Lecturer Society

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.58712/jcim.v3i1.143

Abstract

This study aims to design and develop a web-based information system for incoming and outgoing letter management at the Baloi Permai Subdistrict Office to enhance administrative efficiency and service transparency. A need analysis was conducted to identify key system requirements, including data collection, processing, and functional and non-functional design. The data were collected through documentation and interviews with primary stakeholders, such as the subdistrict head and administrative staff. The findings indicate that the current manual system has several drawbacks, including the absence of an integrated system, delays in document processing, and limited public accessibility. The system was developed by using the Laravel framework employing PHP and MySQL to ensure efficient development and maintenance. Unified Modeling Language (UML) was applied, incorporating Use Case, Activity, Sequence, and Class diagrams to illustrate user interactions. Black-box testing was conducted to assess system functionality, confirming its ability to streamline correspondence management with key features, such as user management, document tracking, and report generation. The system implementation is expected to improve record accuracy, accelerate document processing, and enhance public accessibility. Additionally, it is potential to be adopted by other government institutions as a digital solution for administrative management.
Designing and developing a web-based information system for incoming and outgoing letters management Putri, Silvia Agusfiani; Dewi, Indah Kusuma; Afrina, Afrina
Journal of Computer-based Instructional Media Vol. 3 No. 1 (2025): Regular Issue
Publisher : Researcher and Lecturer Society

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.58712/jcim.v3i1.143

Abstract

This study aims to design and develop a web-based information system for incoming and outgoing letter management at the Baloi Permai Subdistrict Office to enhance administrative efficiency and service transparency. A need analysis was conducted to identify key system requirements, including data collection, processing, and functional and non-functional design. The data were collected through documentation and interviews with primary stakeholders, such as the subdistrict head and administrative staff. The findings indicate that the current manual system has several drawbacks, including the absence of an integrated system, delays in document processing, and limited public accessibility. The system was developed by using the Laravel framework employing PHP and MySQL to ensure efficient development and maintenance. Unified Modeling Language (UML) was applied, incorporating Use Case, Activity, Sequence, and Class diagrams to illustrate user interactions. Black-box testing was conducted to assess system functionality, confirming its ability to streamline correspondence management with key features, such as user management, document tracking, and report generation. The system implementation is expected to improve record accuracy, accelerate document processing, and enhance public accessibility. Additionally, it is potential to be adopted by other government institutions as a digital solution for administrative management.
Co-Authors Abdul Rohmad Basar Afrina, Afrina Agus Suryadi Ambiyar, Ambiyar Aminuddin, Fattachul Huda Anom Wahyu Asmorojati Ardo Sanjaya Arifin, Nofri Yudi Armika, Armika Azrai Sirait Azriel Alfito Zikry Boby Saputra Chairun, Ramadianto Choirunnissa, Bustania Dahlan Abdullah Devia Kartika Dicky Apdilah Doni Damara Dwiputri, Ririt Fariz Reza Fernandes, Atman Lucky Gogor Christmass Setyawan Gunadi, Julia Windi H a r d i n Halizzah, Nur Hanafi Hanafi Hoziawati, Hoziawati Islapirna Jaya, Hamida Rahmad Adi Jeperson Hutahaean Larisang Laurensius Setyabudhi, Albertus Legito . Lubis, Arina Luthfini Misdar, Muh Muhammad Alfinanda Rizky Muhammad Bobbi Kurniawan Nasution muhammad irfan Muhammad Nur Muhammad Ropianto Naim, Muh. Rezky Nasution, Harri Sakti Mulia Natasia, Caroline Putri Novi Hendri Adi Nur Asia, Nur Nuraini Nuraini Okta Veza P, Ririt Dwiputri Putri, Silvia Agusfiani Putri, Weni Lestari Ramadhan, Ridho Ririt Dwiputri Ririt Dwiputri P Ririt Dwiputri Permatasari Rofiq Nurhadi Rohmad Basar, Abdul Ropianto, Muhammad Rozali, Rozali Saputra, Randa Amalta Saro, David Shary Armonitha Lusinia Suri, Ghea Paulina Tommy Saputra Veza, Okta Viennita Hermawati Yudi Akbariaji Zayadi, Zayadi