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Ahmad Yusuf
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Journal : ILKOM Jurnal Ilmiah

 1 
Smart Verification of High School Student Reports Using Optical Character Recognition and BERT Models Syahyadi, Asep Indra; Afif, Nur; Yusuf, Ahmad; Setiaji, Haris; Ridwang, Ridwang; Irfan, Mohammad
ILKOM Jurnal Ilmiah Vol 17, No 3 (2025)
Publisher : Prodi Teknik Informatika FIK Universitas Muslim Indonesia

Show Abstract | Download Original | Original Source | Check in Google Scholar | DOI: 10.33096/ilkom.v17i3.2764.252-261

Abstract

This study proposes an intelligent framework for verifying high school report cards with diverse layouts by integrating Optical Character Recognition (OCR) and a fine-tuned BERT model. While previous works primarily address document formats with uniform structures, this research specifically tackles the heterogeneity of report cards that differ in subject arrangement, naming conventions, and grade presentation across schools. The system was trained and evaluated using 1,000 Indonesian high school report card pages encompassing 20 subjects, both core (e.g., Mathematics, Indonesian History, Religious Education) and non-core (e.g., Arts and Culture, Physical Education). OCR was employed to extract textual content from scanned or image-based report cards, while BERT handled contextual mapping between subjects and corresponding grades. The dataset was divided into 80% for training and 20% for validation, and the model was fine-tuned on the IndoBERT-base architecture. Experimental results showed that the proposed OCR–BERT pipeline achieved an average accuracy of 97.7%, with per-subject accuracies ranging from 96% to 99%. The model exhibited high robustness in handling inconsistent layouts and minimizing deviations between actual and detected grades. Comparative analysis indicated that this hybrid approach outperforms traditional OCR-only or CNN-based methods, which are typically constrained by fixed template assumptions and lack contextual understanding. The proposed system demonstrates practical relevance for large-scale admission platforms such as SPAN-PTKIN, where manual verification of thousands of report cards is laborious and error-prone. By automating the verification process, the framework reduces human workload, enhances accuracy, and supports fairer, data-driven admission decisions. Future research will explore multimodal integration of textual and visual features, expansion to broader datasets, and application to other academic documents such as transcripts and diplomas. Overall, this work contributes a scalable, accurate, and context-aware solution for educational data verification in heterogeneous document environments.
Co-Authors A. Alfiani Damayanti Abdul Muhid, Abdul Abna Hidayati Ade Yuliana Ade Yuliana, Ade Adhi Kusuma Adi Nugroho, Bayu Adila Nandika Adjani, Kannisa AFIF, NUR Afni, Nur' Afzal Fikri Hartono Ageel Saputra Agus Purbo Widodo Agustina, Dela Ahmad Aufa Ahmad Ma’ruf Ahmad Taufik Ahmad Yusuf Ahmad, Fadlil Khaery Ahrar, Muhammad Rifki Akhirul Ramadhani Alexander Burhani Marda, Alexander Burhani Alfiyani Ali Ridho Alva Hendi Muhammad Alya Fadilah Amala, Alla Amin, Faris Mushlihul Amiruddin, Muhammad Majdy Amirudin, Yoyok Ananta Rahmawati Andi Muh. Ramadhan AS Andi Yunarni yun Yunarni, Andi Yunarni yun Anita Cahyani Ansar Suherman, Ansar Anshori, Irma Anwar, Dewi Ariani Arcelus-Ulibarrena, Juana Maria Ardana, Abelia Aris Munandar Asmaul Husna Awalia Fitrah Ramadani Aztrid Fithrayani Bambang Sigit Widodo Bayu Adhi Nugroho Brainvendra Widi Dionova Budi Setiawan Budiman Sulaeman, Budiman Chanda Aprilindra Citra, Ratna Delmira Syafrini Deni Andika Deni Hardianto Desi Lestari Devinta Nurul Fitriana Dhiyaussalam, Dhiyaussalam Diah Retno Djoko Heru Pamungkas Djoko Heru Pamungkas Djoko Rubyanto Eka Oktavia Ningsih Fadhilah Rohman Fanny Septi Wulandari Farhat Mu'afy, Muhammad Febri Prasetya Febrianor, Gusti Muhammad Juriansyah Firda Sahrani Fitria Dina Riana Fortuna, Aprilla GALIH PAMUNGKAS, WARDANA García, Juan Luis Cabanillas Ginardi, R.V. Hari Gustiani Handayani Tjandrasa Handayani, Yusrina Handi Wiyono Hasanah, Laila Uswatun Hasbahuddin, Hasbahuddin Haslinda Haslinda, Haslinda Hastuti Hendri Ardiansah Henny Leidiyana Herlinawati Herlinawati Hidayat, Fahmi Surya Hikmayanti, Nurul I MADE ARSANA Ida Hastuti, Ida Imam Budiawan Indi Indriani INDRARTO, REYHAN DANY INTAN PRATIWI, YESINA Ismail Isnaneni Istiqomah, Iis Isye Arieshanti Izramadhani, Nur Suci Jamilah Jamilah Jasmin, Muhammad Jauhar, Moch Althaf Jondar, Aloysius Karimi, Amir Karunia, Wilis Arum Khalid Khatima, Ashlifatul Kusaeri Kusaeri Kusrini Kusrini Kusrini, Kusrini LAILATUL FITRIAH M Nur Kholis M. Abdul Aziz M. Daffa Munjazi Mahyudin Mahyudin Maulidiah Mawaddatul Maykam Mayunita, Sry Megawati Moch Yasin, Moch Mohammad Badrul, Mohammad Mohammad Irfan Muh. Arafik Muh. Ikhwansyah Muhammad Ade Wahyudi Muhammad Ilham Bakhtiar Muhammad Ilham Bakhtiar Muhammad Ridwan Muhammada Mujib Ridwan Murtadha, Muhammad Rizki Nabilah Putri Aldiani Nadia Afsari Najicha, Fatma Ulfatun Naswa Natania NATA, M. NASIR Ngadiyanto Nida, Dzikrina Khoirun Niken Ayu Setifani Niki Etruly Nita Yalina Novaria, Eva Nugroho, Agus Setiyo Budi Nur Salinda Nur, Muhammad Rizqi Nuralya Nurdian, Risky Agung Nurfadillah Nurdin Nurfrizal, Risca Permasatasari Nurhamzah, Wahyu Nurhidayatullah Nurhidayatullah, Nurhidayatullah NURQOIM WALINNAIM, MUHAMMAD Nurul Hidayah Nurul Hikma Nusair, Abuyamen Permadi, Sulton Bagus Prasasti Karunia Farista Ananto Prastiyono, Hendri Puspita, Safriya Murni Putra, MZidane Andhika Putri Putri, Putri Putri, Nitami Lestari Rahayu, Indah Mustika Rahman, Krisnayana Gumelar Rahmi Raja Pande Munthe Ramadhani, Aisyah Reza Obi Mayu Ridwang Ridwang, Ridwang Rifaldi, Moch. Ramzy Riska Risky Agung Nurdian Rizka Novitalia Rohman, Fadhilah Roihan Masyhuri Lubis Roliawati, Dwi Rolliawati, Dwi Romansyah Romansyah Sahabuddin RR Dian Tristiana Sabil Husin Salman, Amna Saparuddin Saputra, Sandy Indra Saputro, Wisnu Kurnia Ari Saraya, Sitta Sarina Septian May Paroz Setiaji, Haris Siti Aisyah Sakinah. M SITTI HAJAR Solihatin Nasihah sri murtini . St. Umrah Tulhijrah Suhaila, Suhaila Suprajitno Munadi SURYANTI Susilo B Yodoyono SUTALHIS, M. Sutra Awaliyah Syafril Syafril SYAHYADI, ASEP INDRA Syaifullah Nur Syarifudin, Farid T. Banjar Nahor Tamama, Muna Badru Taufik, Akbar Tiara Septiani Tirta Priambadha Toto Tohir UBAIDILLAH, M SYAFIQ Utami, Ima Safitri Puji Utomo, Sigit Tri Wafrina, Nadiatu Wahira Wanvy Arifha Saputra wardiah, isna Wida Rahayuningtyas Widyansyah, Aldi Putra Wijaya, Mirza Mahbub Wijinindyah, Ayutha Wintio, Rafii Trimetta WIWIK SRI UTAMI Yekti Maryani Yosep Santosa Yuliana Yuliana Zuwirna, Zuwirna